Administrative Office Coordinator

Administrative Office Coordinator

Salary

Depends on Qualifications

Location

Main Campus - Portales, NM

Job Type

Full time permanent

Job Number

2026-00116

Department

Advancement and Public Relations

Division

ENMU Foundation

Opening Date

07/17/2026

• Description
• Benefits
• Questions

Position Overview

Position Summary:

Reporting to the Associate Vice President for Advancement (AVPA), the Administrative Office Coordinator serves as the central administrative and operational support role for the Foundation, ensuring the efficient day-to-day functioning of the office. This position manages administrative processes, coordinates communications, supports donor and board activities, and assists with events and projects that advance the Foundation's mission.

Requirements

Duties and Responsibilities:

• Manage front office operations, including phone, email, mail, and visitor reception
• Maintain office systems, supplies, and vendor relationships
• Provide executive-level administrative support for the AVPA and the Director of Annual Giving and Engagement, as delegated by the AVPA
• Develop and maintain organized filing systems (digital and physical)
• Support basic financial processes, such as invoice tracking, expense reports, and reimbursements
• Coordinate logistics for board and committee meetings, including scheduling, materials, and minutes; and events, including registrations and materials
• Assist with preparation and distribution of meeting agendas and packets
• Maintain board records and governance documents
• Assist with donor correspondence, acknowledgments, and database updates
• Maintain accurate records in CRM or donor database
• Support stewardship activities and donor communications as needed
• Assist with the annual scholarship award process, including coordinating the seasonal flow of scholarship applications, recipient information, and related documents through the Foundations scholarship management software
• Assist with planning and execution of Foundation events (e.g., donor recognition and fundraising events)
• Support special projects and initiatives led by Foundation leadership and Alumni Affairs colleagues
• Assist with drafting and formatting basic communications, newsletters, and reports
• Update website and social media platforms as directed
• Ensure consistent branding across materials
• Supervise student employees, if applicable
• Regular and predictable attendance required
• Perform other job-related duties as assigned

Minimum Job Requirements:

A high school diploma or equivalent certificate, with at least two years of administrative office support experience, preferably in a nonprofit, higher education, or professional office environment; or an equivalent combination of education and/or experience required

Knowledge, Skills, and Abilities:

• Excellent organizational skills with strong attention to detail
• Ability to effectively organize, prioritize, and manage multiple tasks and competing deadlines while maintaining accuracy, attention to detail, and a high level of customer service
• Excellent communication and interpersonal skills, with a demonstrated ability to build and maintain effective working relationships
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information

Working Conditions

Physical Demand and Working Conditions:

• Work is generally performed in an indoor office environment during standard business hours. Occasional evening and weekend hours may be required to support events, meetings, and other activities
• Work is sedentary in nature that at times requires exerting up to 10 pounds of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Occasionally requires up to 25 pounds of force to lift, carry, push, pull, or otherwise move objects.

Essential Functions: [As defined under the Americans with Disabilities Act, these include the aforementioned duties and responsibilities, minimum job requirements, knowledge, skills, and abilities, as well as physical demands, and working conditions. This is not necessarily an all-inclusive listing.]

Additional Information

Application Review Date:

Condition of Employment: Must pass a pre-employment background check.

Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link at the top of this page. Please attach the following required documents to your electronic application:

Required Documents:

Letter of Interest

Contact information for three references (blind or off-list reference checks may be conducted on finalists

Please ensure that you attach all required documents, even if you have applied for other positions at ENMU, as the committee does not have access to those records.

Equal Employment Opportunity /Title IX/IPRA. Eastern New Mexico University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If a reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the Office of Human Resources at (575) 562-2115. New Mexico is an open records state; therefore, ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Any concerns regarding sex discrimination should be addressed to the Title IX Coordinator at either titleix.coordinator@enmu.eu, (575) 562-2235, or Curry Hall Office 127, 1500 S Avenue K, Portales, NM 88130. Requests for inspection of public records should be sent to planning.analysis@enmu.edu . For any other inquiries, please contact Human Resources at (575) 562-2115 or e-mail ENMU.HRrecruiter@enmu.edu .

Insurance

Insurance for Eastern New Mexico University is offered through the New Mexico Public Schools Insurance Authority. High coverage and low coverage options are offered for medical and dental insurance so employees can choose the plan that's right for them.

• Health insurance is offered through both Blue Cross and Blue Shield of New Mexico and the Presbyterian Health Plan
• Dental insurance is offered through United Concordia, Delta Dental , and Blue Cross Blue Shield Dental
• Vision insurance is offered through Davis Vision.
• Life insurance is offered through Standard Life Insurance Company and UNUM Life Insurance Company.
• Life insurance is offered through Standard Life Insurance Company and UNUM Life Insurance Company.

Retirement

Eastern New Mexico University participates with the New Mexico Educational Retirement Board (NMERB), Social Security, and Medicare.

The University also offers supplemental retirement plans. 403b and 457b plans are available through TIAA/CREF, AIG VALIC, Roth 403b and 457b plans are also available through TIAA/CREF.

Paid Time OffDuring the first year of service, full time non-exempt (hourly) employees accrue 7 hours of annual leave and 7 hours of medical leave per month. During the second year of service, full time non-exempt employees accrue 10 hours of annual leave and 10 hours of medical leave per month. During the third and subsequent years of service, full time non-exempt employees accrue 14.66 hours of annual leave and 14 hours of medical leave per month.

Employees must work for the University for three months before they are eligible to use annual leave. Temporary employees do not accrue leave.

Employee Educational Assistance Plan

Eastern New Mexico University offers a tuition waiver for regular employees and retirees. This program waives the tuition for three courses (up to nine credit hours) per semester. Employees spouses or children may be eligible to use the tuition waiver during any semester that it is not being used by the employee.

01

Ethical Conduct Section - Complaint with NM HB-128 Please type your name

02

Ethical Conduct Question (Compliant with NM HB-128) Have you ever been under investigation for, or found to have violated, any ethical rule or policy approved by a former employer?

• Yes
• No

03

Ethical Conduct Question (Compliant with NM HB-128) Have you ever had a professional license or certificate denied, suspended, surrendered or revoked due to a finding of child abuse or ethical misconduct or while allegations of child abuse or ethical misconduct were pending or under investigation?

• Yes
• No

04

Ethical Conduct Question (Compliant with NM HB-128) Have you ever been under investigation for, or have been found to have violated, any state or federal statute relating to child abuse or neglect, sexual misconduct, or any sexual offense?

• Yes
• No

05

Ethical Conduct Question (Compliant with NM HB-128) Please provide a list of current and former employers that were schools or that employed you in a position involving unsupervised contact with children or students. The list shall include the name, address, telephone number and other relevant contact information for each of the entities listed.

06

Ethical Conduct Question (Compliant with NM HB-128) By checking yes in this box, you authorize disclosure of information relevant to the ethical conduct questions and you authorize the release of related records by your previous employers, releasing them from any liability related to the disclosure or release of records.

• Yes
• No

Required Question

Employer Eastern New Mexico University

Address 1500 S. Ave. K, Station 21

Portales, New Mexico, 88130

Phone 575-562-2115

Website http://www.enmu.edu