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Administrative Office Manager

Boys & Girls Clubs of Elkhart County

  • Goshen, Indiana
  • 1 day ago
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    Skills

    • Administrative Managementunmatched
    • Administrative Skillsunmatched
    • Administrator Documentationunmatched
    • Communication Skillsunmatched
    • Database Administrationunmatched
    • Demographicsunmatched
    • Driver's Licenseunmatched
    • English Languageunmatched
    • Insuranceunmatched
    • Lift/Move 20 Poundsunmatched
    • Logisticsunmatched
    • Microsoft Excelunmatched
    • Microsoft Officeunmatched
    • Microsoft Outlookunmatched
    • Microsoft PowerPointunmatched
    • Microsoft Wordunmatched
    • Multilingualunmatched
    • Office Managementunmatched
    • Onboardingunmatched
    • Operational Supportunmatched
    • Order Suppliesunmatched
    • Presentation/Verbal Skillsunmatched
    • Problem Solving Skillsunmatched
    • Reconciliationunmatched
    • Reporting Skillsunmatched
    • Spanish Languageunmatched
    • Telephone Skillsunmatched
    • Willing to Travelunmatched
    • Writing Skillsunmatched

    Description

    Administrative Office Manager
     
    Job Summary:
    The Administration Office Manager provides essential administrative and operational support to the Administration Office, KidsCare Department, and other program areas as needed. This role plays a vital part in ensuring smooth day-to-day operations, directly supporting the care and experiences of the children and families we serve.
     
    Weekly Schedule and Hours:
    • Full time, 40 hours/week
    • Monday- Friday 8:00am-5:00pm
    • Two evenings per month to support specific programs
    Duties & Responsibilities:
    • Provide comprehensive administrative support to the Administration Office, KidsCare, RESET, and other programs.
    • Serve as the first point of contact for visitors; greet guests warmly and connect them with the appropriate staff.
    • Answer phones professionally, direct inquiries, take and relay accurate messages.
    • Support parent communications, including onboarding, welcome information, and KidsCare membership enrollments.
    • Manage and maintain the MyClubHub database; generate accurate reports (membership, attendance, demographics, etc.) and resolve system issues promptly.
    • Assist with completion of reports, forms, and other administrative documentation as assigned.
    • Oversee office operations, including:
      • Submitting and tracking maintenance requests.
      • Maintaining and ordering office supplies.
      • Preparing and reconciling bank deposits.
    • Coordinate office and staff events, celebrations, communications, and meeting logistics (room reservations, set-up, materials).
    • Travel to KidsCare and RESET program sites as needed to provide staffing or administrative support.
    • Work two evenings per month to provide on-site support for scheduled RESET programs.
    • Perform additional duties as assigned to support organizational goals.
    • Other duties as required.
    Required Qualifications:
    • Minimum of 3 years’ experience in an administrative or office management role.
    • Strong written and verbal communication skills.
    • Bilingual in Spanish preferred; English proficiency required.
    • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); database management experience a plus.
    • Demonstrated ability to uphold and reflect the organization’s mission and values in daily work.
    • Reliable transportation, valid driver’s license, safe driving record, and proof of insurance.
    • Ability to perform physical tasks as required, including sitting/standing for extended periods, reaching overhead, bending, and lifting up to 20 lbs.

    Numbers & Facts

    LocationGoshen, Indiana
    Websitehttps://www.greatfutures.club

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