Administrative Office Professional I/II

Administrative Office Professional I/II

Salary

$50,492.00 - $60,704.80 Annually

Location

Multiple Locations- See Job Description, CA

Job Type

Full-time

Job Number

26-7000-02

Department

Multiple Departments

Opening Date

08/24/2026

Closing Date

9/8/2026 9:00 AM Pacific

• Description
• Benefits
• Questions

Description

The County of Santa Barbara is currently accepting applications to establish an employment list for Administrative Office Professional I/II positions. This list will be used to fill current and future full-time and part-time vacancies at various locations across the County, including Santa Barbara, Santa Maria, Lompoc, Carpinteria, and more. When applying, be sure to select the locations and departments where you are willing to work-your choices will determine your eligibility for current and future openings.

Current vacancies include:

• Five (5) full-time positions in the Clerk-Recorder-Assessor's Office based in Santa Barbara, CA

The Administrative Office Professional classification is utilized within 18 departments of the County of Santa Barbara. Each Administrative Office Professional position may be different depending on the needs of the department and the nature of the work that you will be performing.

For additional information about our County Departments, please visit this link: http://www.countyofsb.org/deptlist.sbc

Join a team that values integrity, service, and excellence. Apply today and build a career with purpose at the County of Santa Barbara!

Start Your Career with Us: The Administrative Office Professional class is a great way to begin your career at an entry level and grow your administrative profession. Through experience and training, you will have opportunities to advance within the County of Santa Barbara.

To be successful in following this career path, you must have a strong knowledge of basic English and Math. You need to be an effective communicator on paper and in person, customer-focused, and business-oriented. You must be ready to learn government policies and procedures and use logical and sound reasoning in applying State and local laws, legislation and regulations to your work on a daily basis. You must also be eager to learn and accept direction.

Salary Information:

Administrative Office Professional I: Hourly rate of $24.28 - $29.19

Administrative Office Professional II: Hourly rate of $30.59 - $37.01

Bilingual and uniform allowance when applicable | Benefits: For information on benefits, click HERE.

Administrative Office Professional I - Restricted: Hourly rate of $24.53 - $29.46

Administrative Office Professional II - Restricted: Hourly rate of $30.87 - $367.32

Bilingual and uniform allowance when applicable | Benefits: For information on benefits, click HERE.

These restricted positions are regularly privy to the decisions or recommendations of County management affecting employer-employee relations. These employees are in the confidential-unrepresented bargaining unit.

Benefits: Applicants from other public sector employers may qualify for:

• Retirement reciprocity
• Time and service credit towards an advanced vacation accrual rate

The Ideal Candidate will possess:

• Excellent customer service skills
• Good time management skills
• Good oral and written communication skills
• Ability to learn new tasks quickly
• Ability to prioritize and complete time-sensitive work tasks
• Ability to accurately and efficiently use Microsoft Office Suite
• Ability to work well independently and as part of a team
• Self-motivation and a positive attitude
• Accuracy and attention to detail
• Ability to develop and maintain sound working relationships with people of diverse backgrounds and personalities

Examples of Duties

Administrative Office Professionals are often the face of the County of Santa Barbara. The Examples of Duties will vary by position/department but generally include the following.

• You will have direct interaction with the public by advising and/or guiding them to complete proper documents.
• Common responsibilities include clerical-based administrative functions; answering phones; processing and/or responding to email inquiries; accepting, recording, and routing materials that come into the department; and filing and retrieving records and documents.
• Use office software for data entry, document preparation, and email communication.
• Review and process documents for accuracy, completeness, and adherence to established procedures.
• Provide courteous customer service by responding to routine inquiries and requests.
• Organize and prioritize assigned work to meet deadlines and productivity expectations.
• Work collaboratively as part of a team and maintain professional working relationships.
• Complete work under regular supervision and seek guidance when necessary.

Employment Standards

The County of Santa Barbara strives to attract and maintain a work culture that is Accountable, Customer-focused and Efficient (our ACE values). Upon entering this job class, all AOPs must possess the following competencies to successfully perform the essential functions of the job and to uphold our County values:

• Skill to use computer operating system, word processing, and email software at a level necessary to create documents and send and respond to email messages
• Use an alphabetic computer keyboard with skill and accuracy
• Use complete English sentences and paragraphs to correctly organize and convey information
• Correct use of English parts of speech, sentence structure, vocabulary, and word usage
• Skill to add, subtract, multiply, and divide whole numbers and decimals
• Skill to meet and interact with the public and co-workers courteously and professionally
• Skill to file information alphabetically, numerically, and chronologically
• Skill to write and print legibly, clearly, and uniformly to record information

For more information regarding position and the required competencies click HERE.

Some positions MAY require the following Additional Qualifications:

• Possession of a valid and appropriate California Drivers License may be required for some positions.
• Shift and weekend work, including nights and holidays.
• Wear a uniform.

The ability to read, write, and/or converse fluently in English and Spanish may be required. If you indicated on your application that you are bilingual, Human Resources will place you on the employment list for a job requiring bilingual skills. Hiring departments may test you on your fluency. If you do not demonstrate sufficient fluency, your name may be withheld from future certifications, in accordance with Civil Service

Supplemental Information

APPLICATION & SELECTION PROCESS:

• Review applications and supplemental questionnaire to determine those applicants who meet the employment standards.
• Online Office Professional Examination: Candidates will be required to successfully pass the online office professional assessment. Candidates who advance to this step will be notified by email with instructions to complete assessment. The deadline for completing the assessment will be clearly stated in the invitation. Candidates must complete and pass this assessment to continue in the selection process.

Candidates must receive a percentage score of at least 70 on the online administrative office professional assessment to be placed on an employment list. An adjustment may be made to raw scores based on factors listed in Civil Service Rule VI. Those candidates who are successful in the selection process will have their names placed on the employment list for a minimum of three months. At the time the employment list is established, all candidates will receive an email notice of their score on the exam(s), rank on the employment list, and exact duration of the employment list.

Veterans Preference Points: Veteran's preference credit is applicable for this recruitment (5 points for veterans, 10 points for disabled veterans). To be eligible for this credit, you must be applying for this position within five years from your most recent date of: (1) honorable discharge from active military service; or, (2) discharge from a military or veterans' hospital where treatment and confinement were for a disability incurred during active military service; or, (3) completion of education or training funded by a Federal Educational Assistance Act. No time limit exists for veterans with 30% or more disability. To receive veteran's preference points, you must: (1) check the Veteran's Preference Points box on the employment application form, (2) submit a copy of your Form DD214 to the Human Resources Department on or before the online financial office professional examination test date, and (3) pass all phases of the examination process. The preference points will be added to your final test score.

Reasonable Accommodations: The County of Santa Barbara is committed to providing reasonable accommodation to applicants. Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter listed on the job posting. We do require verifications of the accommodation needed from a professional source, such as a Medical Provider or a learning institution.

Recruiters will communicate with applicants by e-mail during each step in the recruitment process. Applicants are reminded to check spam filters continuously during the Recruitment & Selection Process steps listed above to ensure they do not miss the required deadlines.

Conditional Job Offer: Once a conditional offer of employment has been made, candidates will be required to successfully complete a background check, which includes a conviction history check, and satisfactory reference checks.

Background Investigation and Medical Evaluation: District Attorney and Child Support Services conduct a background investigation. Current or excessive use of drugs, sale of drugs, serious criminal history, or deception relating to employment history may bar employment. Other departments may require an extended background check including credit history; this is at the discretion of each department.

The County of Santa Barbara Health (County Health) Department requires all employees working in direct contact with patients or clients in a high-risk environment to comply with the County Health Employee Immunizations policy. This can be accomplished by providing documentation of immunizations, submitting laboratory immune titers demonstrating adequate immunity, or obtaining required vaccinations. A list of requirements, based on the specific program, will be sent at the time an offer letter is presented to the selected candidate(s) and initial documentation will be required at this time.

All Positions: Appointees may be subject to a post-offer medical evaluation or examination. The appointee must satisfactorily complete a one-year probationary period.

Disaster Service Worker: Pursuant to Governmental Code section 3100, all employees with the County of Santa Barbara are declared to be disaster service workers subject to such disaster service. Activities as may be assigned to them by their superiors or by law.

Equal Employment Opportunity (EEO) Statement

The County of Santa Barbara provides equal employment opportunities to all employees and applicants and prohibits discrimination, harassment, and retaliation of any type with regard to any characteristic or status protected by any federal law, state law, or Santa Barbara County ordinance. The County continues to be committed to a merit-based selection process and to eliminating barriers to attracting and retaining top qualified candidates. The County has a long-standing practice of providing a work environment that respects the dignity of individual employees and values their contributions to our organization.

APPLICATION DEADLINE: Tuesday, September 8, 2026 at 8:59 A.M. PST, postmarks not accepted. You can view job postings and apply online 24 hours a day at www.sbcountyjobs.com.

Questions? Contact Natalie Alvarado, nalvarado@countyofsb.org

Retirement Plans

• Generous County Defined Benefit Plan
• Eligible to participate in 457(b) Deferred Compensation Plan
• Retirement Reciprocity with CalPERS, CalSTRS, and 1937 Act plans
• For more information on our retirement plans, please visit: https://www.sbcers.org/ and http://www.santabarbara457.com

Health Benefits

• Choice of dental, vision and medical plans. In addition to the Benefit Allowance noted above, the County contributes toward medical premiums and dental premiums
• On-Site Employee Health Clinics in Santa Barbara and Santa Maria which provide ongoing and episodic services to eligible employees and their eligible dependents
• Employee Assistance Program (EAP) offers free, confidential assistance with personal and workplace problems to employees and their immediate family members
• Healthcare Advocacy Program to help employees navigate the complexities of health plan benefits
• Available Health Care and Dependent Care Flexible Spending Accounts, Health Savings Account (HSA), Supplemental Term or Whole Life Insurance, Personal Accident Insurance, Critical Illness Insurance, Accident Insurance and more!
• For more information on our health benefits, please visit: https://www.countyofsb.org/4012/Health-Benefits

Paid Time Off

• Vacation Leave 12 to 25 days per year depending on length of public employment
• Sick Leave 12 days annually with unlimited accumulation, one year of which can be converted to service credit upon retirement
• Paid Holidays based on bargaining unit (view the compensation summary for this bargaining unit, link below)
• Alternative Transportation Benefit (TDM) up to 2 days of additional vacation for using alternative methods of commuting
• For more information on Paid Time Off please view the Compensation Summary for this bargaining unit (available below)

Miscellaneous Benefits

• County Paid Term Life Insurance
• County Paid Long Term Disability Insurance
• Childcare and Employee Discounts
• Relocation Assistance may apply
• Flexible work schedule may apply
• For more information on all of these benefits, please visit: https://www.countyofsb.org/4013/24636/WorkLife-Benefits

Compensation Summary

• To view the Compensation Summary specific to the bargaining unit for this position (link to full Memorandum of Understanding also available at bottom of the summary), please visit: https://www.countyofsb.org/3085/SEIU-Local-620
• This benefits list is for convenience only; please refer to the Memorandum of Understanding for complete details of terms and conditions. Amounts are generally prorated for part-time employment.

01

Please keep in mind, the hiring departments will receive a copy of your application. It is to your advantage to provide as much information as possible regarding any current and prior employment history on your application.

• I understand.

02

IMPORTANT INFORMATION, PLEASE READ CAREFULLY: When completing your application and supplemental questionnaire, it is important that you carefully consider all the selections you make and/or the information you provide in the following areas:

Type of positions you will accept

Types of work you will accept

Types of shifts you will accept

Where you will initially accept employment

Languages other than English

Additional questions for specific departments

Why? If you successfully pass the supplemental questionnaire ranking, you are placed on the large employment list. Your ranking is based on the scoring of your questionnaire and the number of candidates on the list. When a department has a vacancy, we will use the large employment list, to filter based on the needs of the hiring department and the above choices youve made. For example, if the Social Services Department has a vacancy in Santa Barbara for a full -time position, then candidates who have selected the Social Services Department, Santa Barbara location, and full-time work will be pulled from the large employment list by rank order and the department will receive the top 10 candidates for consideration. When completing your application and supplemental questionnaire, be certain to select all the departments, locations, and work shifts that you are willing to be considered. Also, be certain to list any specific skills you possess, such as bilingual skills. Before submitting your application, please take time to check your selections. This is your only opportunity to make these selections.

• I have read and understand my options.

03

Below is a list of departments that utilize this job classification. Please select the department(s) you would like to be considered for current and future vacancies. Some departments have provided a brief description of your role as an Administrative Office Professional I in the Department. Please keep in mind that during the life of the employment list, some of these departments may not have vacancies that arise. This is your only opportunity to make your selection. I understand the following questions will be my only opportunity to select the departments I am interested in being considered for a current or potential future vacancy.

• AGRICULTURAL COMMISSIONER/WEIGHTS & MEASURES: Duties in the Agricultural Commissioners Office Weights and Measures department may include opening the front office, public reception, answering phones and dispatching calls, preparing mailings, emails, board member packets and other written documents, guide the public to the correct resource, informing the public regarding the application processes, and fiscal team support. To learn more visit https://www.countyofsb.org/266/Agricultural-Commissioner
• BEHAVIORAL WELLNESS: The mission of the Department of Behavioral Wellness is to promote the prevention of mental illness and recovery from addiction among individuals, families and communities, by providing effective leadership and delivering state-of-the-art, culturally competent services. Medical Records/Health Information Management Department - Purpose is to collect, protect, and review patient health information to ensure the quality and availability of the health information. We are required to comply with federal and state legal requirements and Behavioral Wellness policies and procedures. The ultimate purpose of healthcare information management is to protect confidentiality and ensure the accessibility and quality of continuity of care and ultimately, the delivery of healthcare. The primary responsibility of this position would be the release of information according to laws, regulations, and departmental policies and procedures. Working extensively with various requestor types of medical/health information. For more information, please visit www.countyofsb.org/behavioral-wellness
• CHILD SUPPORT SERVICES: To learn more visit https://www.countyofsb.org/css.
• CLERK-RECORDER-ASSESSOR: Duties include officiating civil marriage ceremonies; recording, archiving and providing copies of official and vital records; reading handwritten documents from the 1800s. Assessors Office duties include: assisting taxpayers with property ownership and assessment questions; reading, interpreting and processing recorded documents as they relate to appraisability for property taxes. ELECTIONS OFFICE duties include assisting with candidate filing, vote by mail and voter registration. To learn more, visit https://countyofsb.org/care
• COMMUNITY SERVICES DEPARTMENT (includes Parks and Housing Divisions): To learn more visit www.sbccsd.org
• COUNTY COUNSEL: To learn more visit https://www.countyofsb.org/2062/County-Counsel
• COUNTY HEALTH (formerly "Public Health"): The County of Santa Barbara Health Department is dedicated to its mission "to improve the health of our communities by preventing disease, promoting wellness and health equity, ensuring access to needed health care, and maintaining a safe and healthy environment." Guided by our vision of "healthy people, healthy community, healthy environment," we offer administrative opportunities across a wide range of programs and services-including Health Care Centers, Laboratories, Pharmacies, Community Health Promotion, Environmental Health Services, Animal Services, the Emergency Medical Services Agency, Fiscal, Human Resources, I.T., and more. Join our team and help make a lasting difference in the health of our community. To learn more visit http://countyofsb.org/phd/
• DISTRICT ATTORNEYS OFFICE: To learn more visit https://da.countyofsb.org/
• FIRE: To learn more visit https://www.sbcfire.com/
• GENERAL SERVICES DEPARTMENT: (Supports Facilities, Real Property, and Capital Projects Divisions) To learn more visit https://www.countyofsb.org/gs
• HUMAN RESOURCES DEPARTMENT: To learn more visit https://www.countyofsb.org/hr
• INFORMATION TECHNOLOGY: To learn more visit https://www.countyofsb.org/180/Information-Technology
• PLANNING & DEVELOPMENT: Duties in the Planning and Development department may include facilitating the public meeting process by preparing mailings, emails, board member packets and otherwise supporting various boards and commissions; facilitating the permit application process by conducting intake and issuance, guiding the public to the correct resource, informing the public regarding the application processes; reception, records management, payment intake, data entry, and running reports. To learn more about what P&D does, visit https://www.countyofsb.org/160/Planning-Development
• PUBLIC WORKS: Assignments may include working at various maintenance yards, offices, and other work sites throughout the County. Typical job tasks include reception type duties which include interacting with the general public, partner agencies, private companies, and other County departments in-person, via phone and email. Other work tasks may include intaking and processing work requests for Public Works facilities, intaking payments, data entry, setting up electronic folders and directories, scheduling meetings, and booking conference rooms. Duties may also include reviewing and transmitting time sheets, accessing and running reports using the Countys financial system, and working in various other Department and County systems. Assist others with special projects and perform related duties as assigned. To learn more visit https://www.countyofsb.org/pwd
• SOCIAL SERVICES: The mission of the Department of Social Services (DSS) is to help our community be safe, supported, and self-sufficient. DSS achieves this by administering programs that offer income support, food benefits, and health care to eligible children and adults. Additionally, DSS administers several community networks that aim to coordinate, enhance, and report on services for children, seniors, and individuals with disabilities. At the core of our mission and daily work are the values of providing exceptional customer service and fostering a workplace where all employees can thrive. As a member of the DSS team, you will take on essential tasks that support the administration of various programs and provide crucial services to community members as they navigate challenges and opportunities. Your specific responsibilities will vary depending on the program or function you support. To learn more, visit: https://www.countyofsb.org/199/about-us
• TREASURER-TAX COLLECTOR: Assignments include: Evaluating information and advising veterans and their beneficiaries of their rights to benefits; identifies and assists in obtaining entitled benefits and services such as pensions, medical care, housing, education, and disability compensation; investigates and secures evidence of military service, marriages, divorces, medical disabilities and deaths to support claims; computes retroactive awards from the Veterans Administration. Acts as an advocate for veterans, and as a liaison between veterans and the Veterans Administration; provides general information to the public about the rights of veterans; provides services and outreach to veterans at home, hospitals, clinics, and other agencies; prepares benefit or claims appeals on behalf of clients; provides clients with referrals to community agencies; attends outside meetings and conferences regarding updates on legal issues and available benefits. To learn more visit https://www.countyofsb.org/tt-treasurer-tax-collector-public-administrator

04

Incumbents conditionally offered bilingual Spanish positions will also be REQUIRED to take a Spanish proficiency exam.

• I understand.

05

If you selected an interest in working for the Clerk-Recorder-Assessor & Elections Offices on question 3, please answer the following questions: Would you be willing to officiate a civil wedding ceremony?

• Yes
• No
• This does not apply to me; I did NOT select an interest in the Clerk-Recorder-Assessor & Elections Offices.

06

Positions in the Elections Office require overtime during peak periods of election cycles. Would you be willing to work overtime as needed?

• Yes
• No
• This does not apply to me; I did NOT select an interest in the Clerk-Recorder-Assessor & Elections Offices.

07

Do you have professional experience working with medical health records?

• Yes
• No

08

BACKGROUND CHECK AND MEDICAL EVALUATION: The following departments require the candidate to pass a background investigation: Child Support Services & District Attorney. Current or excessive use of drugs, sale of drugs, serious criminal history, or deception relating to employment history may bar employment. Other departments may require an extended background check including credit history; this is at the discretion of each department.

• I understand that if I have checked the following: Child Support Services and/or District Attorney, I am subject to undergo the above process.

09

Do you have experience working with veterans? If yes, please be sure this experience is described in your application.

• Yes
• No

10

Do you have knowledge of federal, state and county laws and regulations pertaining to veterans rights, benefits and obligations? If yes, please be sure this experience is described in your application.

• Yes
• No

11

I understand the following questions 12 - 15 will be used to help us identify if you meet the minimum qualifications for this position and must respond truthfully and accurately of my given experience.

• I understand.

12

Do you have experience with Microsoft Word?

• Yes
• No

13

Do you have experience with Microsoft Excel?

• Yes
• No

14

Do you have experience with Microsoft Outlook?

• Yes
• No

15

Do you have customer service experience?

• Yes
• No

Required Question

Employer County of Santa Barbara

Address 1226 Anacapa Street

Santa Barbara, California, 93101

Website https://www.governmentjobs.com/careers/sbcounty