Administrative/Office Support

Summary:

SHIFT: Mon - Fri 08:00 AM - 05:00 PM

Responsibilities:

• Support the HQ office with administrative and logistical needs for meetings.
• Work closely with the Administrator Coordinator Role.
• Ensure beverages and equipment are set up properly for meetings.
• Check calendars the night prior to know what meetings are taking place the following day.
• Perform coffee duties including routine cleaning, warming up pots, making coffee, delivering, and retrieving coffee.
• Create, distribute, and retrieve signage for meetings.
• Stock snack carousels, mini refrigerators, and supplies for meetings.
• Assist with meeting room setup and catering placement.
• Assist receptionist with mail duties, including pickup, distribution, and taking FedEx packages to the first floor.
• Take inventory, put stock away, and maintain a neat supply room.
• Stock copy paper and toner at all copy machines.
• Stock all kitchenettes and napkin holders in the cafeteria.
• Perform other administrative duties as needed.

Requirements:

• Highly proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Detail-oriented, accurate, and able to prioritize multiple projects effectively.
• Strong organizational skills.
• Proactive, self-motivated, self-directed, and flexible.
• Strong commitment to integrity and professionalism.