Administrative Officer 1(Transportation and Public Works)

Minimum Qualifications

Bachelors degree. Additional work experience may substitute for the required college education on a year for year basis.

Recruitment Notes

The incumbent serves in a critical administrative support role within the Bus Services Divisions, providing comprehensive operational and administrative assistance to ensure the efficient execution of division functions. This position is responsible for preparing responses to internal and external inquiries/complaints, coordinating with various Miami-Dade County departments, and serving as a liaison with external vendors. The incumbent is required to travel to multiple Bus Services locations to attend support division operations as needed.

Primary responsibilities include managing the capital asset inventory for the Bus Services Divisions, including the preparation and submission of the annual comprehensive asset inventory to the Performance Analysis Division. Additionally, the incumbent oversees the administration of bus titles, registrations, and license tags, ensuring all documentation is current, accurate, and properly maintained. The incumbent manages the divisions ShareFile repository, maintaining electronic copies of titles, registrations, and related records to ensure they are readily accessible for requests from the County Attorneys Office and other authorized entities. The position is also responsible maintaining accurate and detailed records for the Bus Services Divisions and designated vendors and ensuring compliance with applicable County policies and procedures. This role also includes monitoring vendor contracts supporting the Bus Maintenance Divisions, tracking vendor performance, and assisting in ensuring contractual compliance and service delivery standards are met.

In addition, the incumbent conducts analytical reviews, and prepares reports, summaries, and special analyses for the Special Projects Administrator I and 11, as well as the General Superintendents of Bus Maintenance and Operations.