Administrative & Operations Assistant - Denver, CO

What You'll Do

Administrative Support

• Maintain project files and company records
• Perform data entry and document management
• Assist with reporting, spreadsheets, and operational tracking
• Support company leadership and operations staff with administrative tasks
• Help keep office systems and information organized and up to date

Accounts Payable & Office Administration

• Process vendor invoices and supporting documentation
• Maintain organized records and filing systems
• Assist with accounts payable and office bookkeeping tasks
• Support payroll preparation and administrative reporting as needed

Utility Locate Coordination

• Submit utility locate requests
• Track locate completion and expiration dates
• Coordinate re-locates when needed
• Help ensure projects are ready before crews are dispatched

Scheduling & Dispatch Support

• Assist with daily crew scheduling and dispatch coordination
• Help communicate schedule updates and changes
• Support production planning and project readiness tracking
• Coordinate information between office staff and field crews

Operations & Project Support

• Assist Project Coordinators and company leadership with daily operations
• Help track project progress and documentation
• Coordinate deliveries, permits, and supporting project information
• Support special projects and process improvements
• Help wherever needed to keep projects and operations moving smoothly

What Success Looks Like

• Administrative tasks are completed accurately and on time
• Project information is organized and easy to access
• Utility locates are tracked and managed properly
• Schedules and dispatch information are communicated clearly
• Team members receive timely support
• Problems are identified early and addressed proactively
• Office and field teams stay connected and productive

Qualifications

• Administrative, office, customer service, construction, or related experience preferred but not required
• Strong organizational skills and attention to detail
• Positive attitude and willingness to learn
• Strong communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• Comfortable using computers and learning new software systems
• Dependable, professional, and team-oriented
• High school diploma or equivalent required