Larch Capital Partners is a SEC-registered investment advisory firm providing multi-family office services to ultra-high-net-worth individuals, primarily from Latin America.
We operate in a fast-paced, high-touch environment where organization, discretion, and attention to detail are essential.
Key Responsibilities
Office & Operations
Support daily office operations and ensure smooth day-to-day workflow
Coordinate with building management and handle office-related requests
Manage office supplies, meeting rooms, and internal logistics
Support internal communications and team coordination
Inventory & Asset Control
Track office equipment and maintain inventory records
Support onboarding/offboarding equipment processes
Assist with inventory reporting requirements
Expense Tracking & Support
Track and organize expenses (corporate cards, client-related expenses)
Maintain receipts and support reconciliation processes
Help improve internal expense tracking structure
Vendor & Administrative Support
Collect and maintain vendor documentation (W-9s)
Assist with vendor onboarding and organization
Maintain structured records and documentation
IT & External Coordination
Act as a point of contact with third-party IT providers
Support basic operational and technical needs
Documentation & Organization
Organize shared folders and internal files
Maintain consistency and structure across documentation
Assist in building and improving internal processes (SOPs)
Benefits/Perks
Competitive Compensation
Paid Time Off
Career Growth Opportunities
What We're Looking For
3+ years of experience in administrative or operations roles
Strong organizational skills and attention to detail
Ability to manage multiple tasks and prioritize effectively
Proactive mindset and problem-solving attitude
Comfortable working in a fast-paced environment
Strong communication skills (English required; Portuguese is a plus)
Basic Excel skills and familiarity with tracking/reporting
Nice to Have
Experience supporting finance, operations, or professional services environments
Exposure to expense tracking or vendor coordination
Interest in building processes and improving organization
Key Traits for Success
High level of ownership and accountability
Ability to bring structure to unstructured environments
Discretion when handling sensitive information
Strong follow-through