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Administrative Operations Associate

Atrium

New York, NY

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JOB DETAILS
SALARY
$25–$30 Per Hour
SKILLS
Administrative Skills, Artificial Intelligence (AI), Beverages, Building Systems, Communication Skills, Detail Oriented, Documentation, Event Management, Fire Safety, Genetics, Help Desk, Hospitality and Tourism, Interviewing Skills, Leadership, Logistics, Logistics Management, Maintenance Services, Operational Support, Operations Processes, Organizational Skills, Reconciliation, Reimbursement, Short Messaging Service (SMS), Team Player, Time Management
LOCATION
New York, NY
POSTED
4 days ago
Client Overview:
Our client is an established company operating in a dynamic, evolving environment with frequent interaction among executives and visitors. The office hosts senior leadership and requires a polished, professional presence with strong hospitality skills. They are seeking an Administrative Operations Associate to join their team.

Salary/Hourly Rate:
$25/hr - $30/hr

Position Overview:
The Administrative Operations Associate will manage front desk and workplace concierge responsibilities, including greeting high-level visitors, supporting office operations, and maintaining a professional and welcoming environment. This is a temporary position expected to last 3-6 months with potential for permanent placement.

Responsibilities of the Administrative Operations Associate:
  • Manage front desk, guest services, and reception duties.
  • Assist guests with sign-in procedures and notify employees of arrivals.
  • Greet guests, offer beverages, and ensure a comfortable experience.
  • Handle security access processes for internal and building systems.
  • Support phone line message retrieval and processing.
  • Process support desk emails and route to appropriate teams.
  • Execute daily operational processes and procedures.
  • Procure and maintain workplace supplies.
  • Ensure kitchens and supply areas are stocked and organized.
  • Maintain cleanliness and coordinate with vendors for office upkeep.
  • Provide shipping management support and backup.
  • Assist with logistics and planning for internal events and meetings.
  • Participate in workplace help desk coverage, including ticket processing.
  • Support seat logistics management and related documentation.
  • Complete assigned service requests in a timely manner.
  • Serve as part of the fire safety and emergency evacuation team.
  • Assist with meeting room bookings and setup readiness.
  • Reconcile and process corporate card expenses.
  • Organize and communicate lunch events, including invoice reconciliation.
Required Experience/Skills for the Administrative Operations Associate:
  • Professional and polished demeanor with strong communication skills.
  • Ability to interact with high-level individuals and maintain hospitality standards.
  • Highly organized, proactive, and detail-oriented.
  • Comfortable working in a fast-evolving environment.
  • Team-oriented with a positive attitude.
  • Self-motivated with the ability to work independently.
  • Open to feedback and continuous learning.
Preferred Experience/Skills for the Administrative Operations Associate:
  • Experience in front desk or workplace concierge roles.
  • Familiarity with office security and access systems.
  • Experience with event planning and logistics support.
  • Basic financial reconciliation skills.
Education Requirements:
  • Bachelor's degree required.
Benefits:
  • Atrium Care Package available upon eligibility (including healthcare plans, discount programs, and paid time off).
About Atrium:What you do matters. Guided by our Applicant-Centric™ approach, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team committed to your growth and success.
By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO

Position ID: 395267

About the Company

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Atrium

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