Administrative Operations Coordinator

Administrative Operations Coordinator (Part-Time)

Napa / Solano County

In-Office Position

$19-$22/hour (based on experience)

About Us

Always Best Care Senior Services is a trusted leader in home care and home health services, proudly serving Napa and Solano County communities. Since 1996, we have been committed to delivering compassionate, high-quality care that allows our clients to live safely and independently at home.

We are currently in a phase of strategic growth and expansion, including the development of additional licensed home health services within Solano and Napa County. As we continue to expand, we are building a strong internal team that supports operational excellence, accountability, and a high standard of service across all departments.

Our team is built on professionalism, reliability, and a genuine passion for helping others. We foster a supportive, team-oriented environment where every role contributes to the success of our clients, caregivers, and organization.

About the Role

We are seeking a reliable, organized, and professional Administrative Operations Coordinator to support our growing healthcare agency.

This role is ideal for someone who thrives in a fast-paced environment, enjoys staying organized, and takes pride in being the person who keeps everything running smoothly.

You will serve as the central hub of the office-supporting phones, administrative operations, and scheduling coordination.

Schedule (Part-Time Split Shift)

We are hiring for part-time shifts:

• Morning Shift: 8:00 AM - 12:30 PM
• Afternoon Shift: 12:30 PM - 5:00 PM

What You'll Do

Front Desk & Phones

• Answer incoming calls with professionalism and compassion
• Route calls and take accurate messages
• Greet clients, caregivers, and visitors

Scheduling Support

• Assist with caregiver/client scheduling needs
• Provide backup support when scheduling gaps arise
• Communicate schedule updates clearly

Administrative Support

• Prepare folders for clients, marketing, and recruiting
• Track and complete daily administrative tasks
• Coordinate meeting notes and follow-ups
• Maintain office supplies and organization
• Assist with mail, deliveries, and office coordination

What We're Looking For

• Strong communication and phone skills
• Highly organized and detail-oriented
• Ability to multitask and stay calm under pressure
• Reliable and consistent attendance
• Positive attitude and team-oriented mindset
• Comfortable using computers and office systems
• Experience with ClearCare (WellSky) or similar software is a plus.

Why Join Us

• Stable and growing healthcare organization
• Opportunity to be part of a company expanding home health services in California
• Supportive and team-oriented environment
• Opportunity for growth and expanded responsibilities
• Meaningful work supporting seniors and healthcare services

Pay

• $19.00 - 22.00/hour (based on experience)

Work Location

• In-person (office-based role)