Administrative & Operations Coordinator (Williamsville, NY Area)

Are you the kind of person who loves making things run smoothly?

Do you take pride in helping people get things done quickly, accurately, and professionally?

Do you want to do meaningful work with a smart, supportive team where your reliability, organization, and follow-through truly matter?

Yes? Then we should talk.

Haley Marketing is looking for an Administrative & Operations Coordinator to join our team.

This is a high-impact role for someone who thrives behind the scenes - the person who keeps important details from falling through the cracks, helps leaders stay focused, and makes the day-to-day operation of a growing company feel seamless.

In this role, you’ll support leaders and teams across the organization by coordinating essential administrative and operational tasks that help work move faster, improve internal efficiency, strengthen company culture, and support client relationships.

You’ll help manage a wide variety of responsibilities, including travel coordination, conference logistics, marketing mailings, proofing support, collections follow-up, mail handling, meeting/event logistics, and culture/client care projects. Success in this role comes from organization, proactive communication, strong judgment, attention to detail, and dependable follow-through.

So, why Haley Marketing?

• 30-year track record of success serving the staffing and recruiting industry.
• Mission-driven work. We help clients grow by making world-class marketing fast, easy, and affordable.
• Meaningful impact. We support companies in the staffing industry. Your work helps our teams deliver exceptional service that impacts thousands of people finding great jobs.
• Smart, kind team mates. We move fast, work hard, and care deeply about doing great work together.
• Opportunities to learn and grow. If you’re curious, dependable, and motivated, there’s room to expand your impact.
• Flexibility with purpose. This role offers flexibility while still playing an important hands-on part in key office-based operational tasks.
  
  

So, why not Haley Marketing?

We’re extremely proud of our organization, but we’re not the right for everyone. You might not like working for us if:

• You prefer a slow-moving, highly predictable environment.
• You dislike change or learning new tools/processes.
• You don’t want to use AI, automation, and technology to continually improve.
• You need constant direction or follow-up to complete tasks.
• You avoid problem-solving when things are unclear.
• You don’t enjoy supporting others and helping a team succeed.
• You struggle to communicate proactively when priorities shift.
• You are not able to be in the Williamsville, NY area and come into the office as needed for in-person responsibilities.

Interested?

Check out the details below…