Administrative Practice Coordinator

Administrative/Practice Coordinator

Location: Los Angeles, CA

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 3 months
• Pay Rate: $24.00 / Hour (USD)
• Shift / Schedule: Day shift, 8:00 AM 5:00 PM (5x8 Hours)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

This is an on-site Practice Coordinator role supporting a large medical group practice in a high-volume surgical setting. The position involves comprehensive surgery scheduling, physician practice management, patient coordination, administrative support, and liaison responsibilities across clinical and billing departments.

Key Responsibilities

• Performs all functions related to surgery scheduling including verifying insurance, scheduling of patients pre & post-operative appointments, obtaining health clearances, surgery authorizations, and scheduling surgical assistants; Ensure that all pre-operative studies are scheduled and completed prior to surgery.
• Manages physician referral work queues by completing referrals in Epic corresponding to PPC tasks.
• Provides customer service actions such as, scheduling appointments, triaging calls by directing to appropriate individuals or departments, responding to patient questions and complaints, referring patient complaints appropriately to supervisor.
• Manages physician practice in coordination with medical assistants and other appropriate staff. Trouble shoot patient/physician issues and takes appropriate action for resolution.
• Handles administrative functions including physician correspondence, forms and request for authorizations, med-legal patients, expense reports, calendar and other transcription needs when needed; Works with workers compensation adjusters, nurse case managers, submits WC request for authorizations, and follows up to obtain statuses and receipt of documentation.
• Completes credentialing when necessary at all physician facilities, ensures CVs are updated and medical staff privileges are current (CA license & DEA).
• Monitors work flow, assists in work assignments, recommends areas for improvement, interfaces/liaisons with other departments, assists in meeting/auditing.
• Coordinates MD mentoring opportunities with fellows, students, etc.
• Works with the billing and HIS departments to provide information for requested chart audits; Ensures that appropriate surgical reports, and daily clinic charges are sent to the billing department without delay for optimal reimbursement; Works closely with billing department to facilitate financial arrangements for individual patients.
• Acts as a liaison between physician and patients in communicating surgery concerns; Provides surgical scheduling information, resource coordination, and support to patients before, during and after surgery procedure(s). Provides health education materials including forms, videos, articles to inform target population of health topic as directed by physician; Develops with the physician, materials for patients pre- and post- surgery and correspondences in between.
• Provides support to physician with outside services, including, profession/collegiate teams, teaching and speaking engagements; Manages and coordinates logistics of care for VIPs and patients with special needs.

Required Skills

• Knowledge of HMO, PPO, and POS insurance plans
• Experience with Work Comp and WC cycle and protocols

Preferred Skills

• Epic experience

Education Requirements

• High school diploma or GED required
• Bachelor's Degree (strongly preferred)

Required Experience

• 3 years of experience with a large medical group practice
• Surgery scheduling experience in a high-volume setting

About the Client

This organization is a world-renowned, nonprofit academic medical center and health system that consistently ranks among the top hospitals in the United States. It operates a comprehensive medical center, research institutes, physician networks, and outpatient clinics, delivering care across virtually every medical specialty including oncology, cardiology, neurosciences, orthopedics, and women's health. It is also a leading center for biomedical research and graduate medical education.

Culturally, the organization positions itself as a place where dedicated professionals come together to push the boundaries of medicine and deliver the best possible care. There is a strong institutional identity and sense of pride among staff many employees describe working here as being part of an elite institution with a powerful sense of mission and community. Diversity is explicitly valued, and the organization has made formal investments in employee development, recognition, and wellbeing.

For job seekers, this institution offers a prestige-rich environment with excellent compensation and benefits, one of the strongest in the healthcare sector. The work is demanding and fast-paced but also deeply engaging for those motivated by clinical excellence and innovation. Opportunities for professional development and exposure to complex, high-acuity cases are significant, making it an attractive destination for experienced clinicians, researchers, and administrators seeking elite-level experience.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-06510

Industry: Healthcare