Olympic Auto Body and Sales LLC is looking for a motivated and organized Administrative & Production Assistant to join our team in Lynn, MA. This is a dynamic role where you'll play a key part in keeping our shop running smoothly — from front office operations to supporting our production floor. If you thrive in a fast-paced automotive environment and love wearing multiple hats, we want to hear from you!
Responsibilities:
Greet customers, answer phones, and manage front desk operations with professionalism
Assist with vehicle drop-offs, pick-ups, and vehicle walk around inspections
Support production staff by tracking job statuses and communicating workflow updates to customers
Input invoices, Credits and Returns using CCC ONE
Maintain accurate records of parts orders and inventory
Perform general office duties including filing, data entry, and correspondence
Requirements:
Prior experience in an administrative, office, or automotive industry role preferred
Strong organizational and multitasking skills in a fast-paced environment
Excellent verbal and written communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook) and basic computer skills
Familiarity with auto body shop management software (e.g., CCC ONE, Mitchell) is a plus
Ability to work collaboratively with technicians, management, and customers
Reliable, detail-oriented, and able to prioritize tasks independently
About Us:
Olympic Auto Body and Sales LLC has been a trusted name in collision repair and vehicle sales serving the Lynn, MA community since 1991. Our customers keep coming back because of our commitment to quality workmanship, honest service, and getting them back on the road quickly. Our team is our greatest asset, and we pride ourselves on fostering a supportive, hardworking environment where every employee is valued.
Numbers & Facts
Location
Lynn, MA
Skills
Administrative Skillsunmatched
Automotive Industryunmatched
Automotive Salesunmatched
Billingunmatched
Body Shopunmatched
Communication Skillsunmatched
Computer Skillsunmatched
Cross-Functionalunmatched
Data Entryunmatched
Detail Orientedunmatched
Establish Prioritiesunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Operational Supportunmatched
Operations Managementunmatched
Order Picking/Packingunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Production Controlunmatched
Production Supportunmatched
Record Keepingunmatched
Salesunmatched
Team Playerunmatched
Telephone Skillsunmatched
Writing Skillsunmatched
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