What You'll Do:
- Types, proofreads, and edits typed documents
- Copies, scans, distributes, posts and/or files correspondences, reports, and memos
- Prepares various documents (e.g., composes, types, obtains signatures)
- Performs routine administrative duties (e. g., composes and responds to routine correspondence and verbal requests not requiring the personal attention of supervisor)
- Produces typed copy of staff correspondence, schedules, logs kites and types responses
- Researches, retrieves, and enters data into DOTS Portal system or other applicable programs
- Directs telephone inquiries from the public to the appropriate staff member
- Inputs data entry into ORAS, as needed
- Maintains and provides applicable documentation as required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies and/or procedures.
- Interacts with other departments
- Provides information and compilation of data
- Receives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directives
- Schedules and provides clerical support for appointments/meetings (e.g., special projects and, for unit administrative professional 1's, video in-reach, virtual hearings and virtual funeral visits)
- Performs general clerical tasks (e.g., answers telephones, files, orders supplies, inventory control, copies documents and files, maintains calendars and itineraries)
- Reviews visiting applications for completion of content and enters data into DOTS Portal System.
- Coordinates and ensures processing of routine tasks
- Sets up and maintains (e.g., organizes, alphabetizes and files) correspondences, forms, and reports
- Creates new files
- Purges records in accordance with applicable retention schedules
- Manages appointment schedules, notifies appropriate personnel of schedules, makes arrangements for meetings and provides clerical support to other offices, as assigned.
- Serves on committees and attends meetings, seminars, conferences, and in- service training as required
- Ensures work area is secure, clean, and orderly
- Provides other related clerical support as required
- Performs other duties as assigned.
1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
- Or equivalent of Minimum Class Qualifications For Employment noted above
Job Skills: Administrative Support/Services, Computer Literacy, Clerical & Data Entry, Attention to Detail, Organizing and Planning, Time Management