Administrative Professional 1 - Ross County Office

The Ross County Office provides criminal defense representation in the courts of Ross County and Jackson County to clients who cannot otherwise afford an attorney. As the Administrative Professional 1, you will play a key role in client representation by providing secretarial and clerical assistance to attorneys. Daily tasks include opening client files, gathering indigency applications from potential clients at the courts, entering court dates, court filing, distributing discovery materials, and preparing mail. You will support a group of attorneys as assigned, and you will also work as a team with other administrative professionals to support all attorneys headquartered in Ross County. You will work under the supervision of the office Program Administrator and collaborate with the core support staff team to achieve the common goal of meeting court deadlines and providing quality client service.

Experience working in a busy office is ideal, and knowledge of court filing procedures and the ability to prepare elementary legal documents is preferred but not required. Applicants must be capable of complying with detailed procedures, meeting deadlines in a busy office environment, and working with clients and family members that are facing difficult situations.

The duties of the position include, but are not limited to, the following:

Document Preparation & Court Filing

• Transcribe, format and/or assist in formatting, type, and proofread standard documents and/or documents requiring use of legal terminology that comply with court standards (e.g., Motion to Suppress Evidence, Motion for Discovery, Change of Venue, Entry of Appearance, Entry for Continuance, Notice of Appeal, Motion for Extension of Time, business letters from agency assigned attorney to prosecuting attorneys, clerks of court, court investigators, and other defense attorneys).
• Proofread final material for accuracy and completeness.
• Download, distribute, and file discovery materials.
• Deliver legal documents to various courts and offices.
• Act as liaison between attorneys and courts.
• Perform conflict checks.
• Enter case information and court dates into web-based case management system.

Attorney & Office Support

• Operate standard office equipment (e.g., personal computer, scanner, photocopier, postage meter, and fax machine).
• Convey messages as directed by supervisor or attorneys.
• Keep attorneys abreast of hearings and court filing deadlines.
• Screen calls and visitors for attorneys and other personnel.
• Sort and distribute mail.
• Prepare outgoing mail.
• Cover other core duties during staffing shortages, as assigned.

The Administrative Professional 1 Position is assigned to the State of Ohio's OCSEA Pay Range 27, presented below in table format. Starting pay will be at Step 1 unless required by contract/legislation; candidates with exceptional qualifications may be considered for higher starting pay. Our steps give a standard path for earnings growth: you move to the next step after 120 days and annually thereafter. We typically have fiscal year Cost of Living Adjustments as well.

FY27 Pay Range

Step 1

Step 2

Step 3

Step 4

Step 5

Step 6

Step 7

Hourly

$22.59

$23.28

$23.65

$24.27

$24.88

$25.61

$26.54

Annual

$46,987$48,422$49,192$50,482$51,750$53,269$55,203

The Office of the Ohio Public Defender complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact us at 614-466-5394 or HCM@opd.ohio.gov.

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

• Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills: Administrative Support/Services, Adaptability, Attention to Detail, Confidentiality, Customer Focus, Listening