Administrative Professional 4

The Ohio Board of Nursing is recruiting for a PART-TIME Administrative Professional 4 position for our Compliance Team.

This position will be scheduled up to 32 hours each week.

At the direction of the supervisor (e.g., Supervising Attorney or Chief Legal Counsel), this position provides high-level administrative support to executive staff and program leads by coordinating Board Meeting Compliance, Assisting Legal Hearings and Assisting with Communications and Media Efforts.

Maintains filing systems and routinely ensures that necessary supplies are ordered and available for files, etc. Processes weekly mailing to Board Members. Assists in both Board meeting preparation and follow-up (e.g., copies and compiles material, sends out Board Disciplinary documents, prepares envelopes for certified mail, prepares and compiles Board Meeting materials and creates agendas for the Compliance, Legal and Educational Unit, etc.) Produces routine and non-routine correspondence as directed. Assists as needed with updates. Answers phones, provides basic information regarding Unit matters, returns calls to the public at direction of Unit Manager, takes off voicemail, delivers messages, receives and sorts mail, processes regular and certified mail (e.g., addresses envelopes, applies postage, completes certified forms, etc.), coordinates special mailings, etc. Maintains eLicense system with any Board Meeting actions.

Relieves supervisors of routine administrative duties (e.g., assists the Hearing Examiner by preparing legal and procedural documents for hearings; coordinates scheduling of cases; notifies involved parties and tracks deadlines; transcribes hearing minutes; drafts correspondence to participants and manages public record requests; manages calendar scheduling and travel arrangements for Hearing Examiners). Independently composes and proofreads consent agreements, hearing letters and other documents related Ohio Revised Code (ORC) Chapter 119 hearings (e.g., address changes, waivers, letters, notices, etc.) for review by supervisor and/or adjudication coordinators; maintains record of certified mail and other time sensitive documents, case and discipline files associated with administrative hearings pursuant to ORC Chapter 119.

Assists with creating, curating and publishing content for internal updates, public announcements and media outlets; designs visual communications (e.g., flyers, infographics), posts updates on websites and social media platforms. Responds to basic policy inquiries and redirects more complex questions to appropriate staff.

30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.

• Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.
• Or 12 mos. exp. as Administrative Professional 2,16872.
• Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Administrative Support/Services