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Administrative & Program Coordination Specialist

Apex Systems

Washington, DC

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JOB DETAILS
SKILLS
Administrative Skills, Career Counseling, Communication Skills, Customer Support/Service, Detail Oriented, Documentation, Information Technology & Information Systems, Logistics, Operational Improvement, Operational Strategy, Organizational Skills, Plan Meetings, Process Development, Process Improvement, Process Management, Project/Program Coordination, Strategic Planning, Systems Maintenance, Team Player, Technical Presentation, Time Management
LOCATION
Washington, DC
POSTED
1 day ago
Administrative & Program Coordination Specialist (Hybrid - Washington, DC)

Position Overview

We are seeking an exceptionally organized and proactive Administrative & Program Coordination Specialist. This role functions as the central coordination hubfor a high volume of complex meetings, engagements, and program events involving internal teams, interagency partners, and privatesector stakeholders.

The ideal candidate excels at planning, communication, and logistics, and thrives in a fastpaced, multistakeholder environment. This is a hybrid position, requiring two days per week onsite in our Washington, DC office.

Key Responsibilities

Meeting & Engagement Coordination
  • Plan, coordinate, and execute a high volume of complex meetings, engagements, and program events.
  • Serve as the central coordination point across approximately five internal functional teams, multiple interagency partners, and a diverse set of external privatesector stakeholders.
  • Ensure all engagements are wellstructured, properly staffed, and outcomeoriented.
Strategic Planning & Logistics
  • Develop meeting strategies, timelines, and logistical plans that support program objectives.
  • Coordinate logistics for inperson, virtual, and hybrid events, including agendas, briefing materials, technology setup, and facility arrangements.
  • Anticipate needs, identify gaps, and ensure all participants are prepared and aligned.
Communication & Workflow Management
  • Manage communication flows, invitations, confirmations, followups, and actionitem tracking across diverse teams.
  • Maintain organized systems for scheduling, documentation, and information sharing.
  • Draft and distribute agendas, summaries, and other supporting materials.
CrossTeam Coordination
  • Facilitate alignment across internal teams to ensure consistent messaging, preparedness, and execution of program activities.
  • Support coordination with interagency partners and external stakeholders to maintain strong relationships and smooth operational workflows.
Process Improvement
  • Identify opportunities to streamline coordination processes and improve operational efficiency.
  • Recommend and implement tools, templates, or workflows that enhance consistency and reduce administrative burden.
Work Environment
  • Hybrid schedule: Two days per week onsite in the Washington, DC office; remaining days may be remote.
  • Highly collaborative, missiondriven environment with significant interaction across internal and external partners.
  • Fastpaced setting requiring strong organization, adaptability, and attention to detail.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico. Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details.

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

About the Company

A

Apex Systems

Apex Systems, a segment of ASGN Inc. (NYSE: ASGN), is a technology services business that delivers emerging technology solutions to bring our clients digital visions to life. Apex has presence in over 70 markets across North America, Europe, and India. Our consultants work with all types of companies throughout all industries, including more than 300 of the Fortune 500 companies. Are you an innovator with high standards who wants to help shape the world? We want you! Learn more about how to find your purpose with Apex, visit www.apexsystems.com.

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at employeeservices@apexsystems.com or 844-463-6178.

COMPANY SIZE
2,500 to 4,999 employees
INDUSTRY
Staffing/Employment Agencies
EMPLOYEE BENEFITS
401K, Life Insurance
FOUNDED
1995
WEBSITE
https://www.apexsystems.com

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