Administrative Program Specialist A

Administrative Program Specialist A

This Administrative Program Specialist A position is in our Executive Division. This is a professional administrative position that serves as special assistant to the Executive Staff Officer and the Executive Director for the Louisiana State Board of Medical Examiners (LSBME), a statewide regulatory board with the Department of Health and Hospitals, with the overall responsibility for licensing over 32,000 licensees within each of the categories and additional sub­categories of health professionals licensed by and regulated under its jurisdiction. This position is responsible for highly confidential matters otherwise exempt from public disclosure. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Acting Decisively: The ability to make decisions quickly and effectively.
• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Driving Vision and Purpose: The ability to consistently communicate a compelling picture of the vision and purpose of the organization.
• Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to maximize business value.

Minimum Qualifications

Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Serves as special assistant to the Executive Staff Officer and the Executive Director
• Assumed delegated authority in assigned areas.
• Assists and represents Confidential Assistant and/or Executive Director through telephone and personal contacts.
• Interprets rules, regulations, and laws as directed by the Confidential Assistant.
• Analyzes and maintains control of highly confidential records on incoming correspondence, executive matters, and action items; and has developed a system to follow-up with written Standard Operating Procedures.
• Attends and participates in monthly board meetings and scheduled administrative hearings
• Assist in the preparation of Board meeting minutes. Schedules, notices, participates and acts as the liaison for all Advisory Committees.
• Assist in managing and updating all Advisory Committee information in accordance to Act 12.
• Assist in the preparation for all Board and Advisory Committee meetings.

Position-Specific Details:

Appointment Type: Probational

Career Progression: This position does not participate in a Career Progression Group.

Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday - Friday.

Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:

Theresa Warren LSBME 504-356-4253 twarren@lsbme.la.gov