Market Range: 07
Hiring Salary: $20.65/Hourly
THIS POSITION IS LOCATED IN KNOXVILLE, TENNESSEE
The Administrative Program Support 1 provides essential administrative and operational support for the department, ensuring the efficient coordination of faculty and departmental activities.
EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)
EXPERIENCE: Four (4) years of administrative or secretarial experience; OR an Associate's Degree in a related field and two (2) years of administrative or secretarial experience; OR Bachelor's Degree in lieu of experience.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Ability to provide excellent customer service.
- Excellent computer skills including Word, Excel, and PowerPoint.
- Ability to work independently with professionals.
- Excellent written and oral communication skills.
- Ability to multitask.
- Processes faculty appointments for each division in the Department of Medicine by obtaining faculty personnel data, transcripts, and fellowship/residency verifications.
- Updates the ongoing GSM Faculty Database in Excel.
- Creates and sends faculty biographies for website updates and InTouch Newsletter announcements.
- Contacts faculty to gather goals/accomplishments, updated CVs, and productivity forms.
- Prepares faculty evaluations and processes promotions for the Chair of Medicine to review and revise.
- Prepares PowerPoints for faculty meetings/conferences.
- Schedules and arranges travel for GSM candidates for interviews; processes travel reimbursement (including newly hired GSM faculty); schedules interviews with candidates and faculty.
- Maintains minutes of weekly cabinet and department meetings.
- Collects mail, answers calls, and submits work order requests for GSM and 4 East.
- Manages the Faculty Lounge and Small DOM conference room calendars.
- Performs other related duties as assigned
- Processes faculty appointments for each division in the Department of Medicine by obtaining faculty personnel data, transcripts, and fellowship/residency verifications.
- Updates the ongoing GSM Faculty Database in Excel.
- Creates and sends faculty biographies for website updates and InTouch Newsletter announcements.
- Contacts faculty to gather goals/accomplishments, updated CVs, and productivity forms.
- Prepares faculty evaluations and processes promotions for the Chair of Medicine to review and revise.
- Prepares PowerPoints for faculty meetings/conferences.
- Schedules and arranges travel for GSM candidates for interviews; processes travel reimbursement (including newly hired GSM faculty); schedules interviews with candidates and faculty.
- Maintains minutes of weekly cabinet and department meetings.
- Collects mail, answers calls, and submits work order requests for GSM and 4 East.
- Manages the Faculty Lounge and Small DOM conference room calendars.
- Performs other related duties as assigned