Administrative Program Support Specialist, Construction & Design
Date Posted: Thursday, June 4, 2026
Closing Date: Thursday, June 18, 2026
Department: Construction
Position: 105561
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Responsibilities
DESCRIPTION:The Administrative Program Support Specialist, Construction and Design provides a broad range of advanced administrative and program support to the Academic Dean, faculty, and staff across multiple programs and campuses. Maintains records and related databases for multiple departments and programs in compliance with college requirements, including budgets, purchasing orders, payroll data entry, and employee attendance and leave. Composes, types, and edits broad range of routine and non-routine correspondence, documents, and reports.ESSENTIAL FUNCTIONS:1. Maintains records and related databases for multiple departments and programs in compliance with college requirements, including budgets, purchasing orders, payroll data entry, and employee attendance and leave.2. Composes, types, and edits broad range of routine and non-routine correspondence, documents, and reports.3. Researches and resolves issues/problems related to department, such as data, schedule, or payroll.4. Provides support to the office to maintain effective and efficient office workflow. 5. Serves as first point of contact and liaison among faculty, students, the public, community agencies, and administration.6. Provides program support and perform tasks related to specialty accreditations.7. Performs tasks related to industry advisory boards and meetings, such as assisting with meeting minutes, and venue set-up. 8. Maintains department calendar and assists with department travel and other accommodations.9. Maintains office equipment and assists staff in use of office computers and related software.10. Assists with event logistics, such as room reservations and facilities set up. 11. Assists with posting information and announcements on department Canvas site, social media platforms, and website updates. 12. Performs other duties as may be required or assigned.REQUIRED QUALIFICATIONS:1. Graduation from an accredited high school or possession of an acceptable equivalency diploma. 2. One year of administrative or clerical support experience.DESIRED QUALIFICATIONS:1. Associate degree in Office Management or similar curriculum.2. Experience using a personal computer and related word processing, spreadsheet, and database software.KNOWLEDGE, SKILLS & ABILITIES:1. Knowledge of and ability to interpret College policies and procedures. 2. Ability to understand the organization and programs of the College. 3. Excellent Microsoft Office 365 skills (including Outlook, Word, Excel, PowerPoint) and the ability to become proficient in video conferencing applications, such as Teams/Zoom.4. Excellent verbal, written, and interpersonal communication skills. 5. Customer service skills.6. Detail-oriented, and critical thinking skills. 7. Ability to take initiative, be pro-active, and work independently. 8. Ability to organize and meet deadlines.9. Ability to exhibit a professional, courteous demeanor.10. Committed to working in a multicultural environment.WORK ENVIRONMENT and SPECIAL CONSIDERATIONS:1. Works inside in an office environment.2. May require flexible work hours, including occasional evenings and weekends to support program needs.This description in no way states or implies that these are the only duties to be performed by the employee occupying this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor.This position is eligible for Veteran's Preference.
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Pay Benefits and Work Schedule
The Center for Construction and Design is seeking a high-energy, detailed-oriented individual to provide a broad range of advanced administrative and program support in a fast-paced work environment. This role provides support to the Academic Dean, Faculty and staff across multiple programs. This position is on-site and may require flexible work hours (e.g., occasional evenings or weekends) to support program needs and events.We offer competitive pay with a beginning salary of $28,269 commensurate with education and experience exceed the required qualifications, plus an attractive total rewards package including:• Flexible work options with a 37.5 hour work week and generous paid time off (holidays, annual and sick leave, and College Breaks)• A variety of paid health and life insurance coverages• Wellness incentives and free gym membership at the Raider Fitness Center• FRS retirement and other options• Professional Development and Paid Tuition• Free on campus parking
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Conditions of Employment
Finalists and individuals recommended for employment at Seminole State College must reside in the State of Florida at the time of hire and may be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver''s license check, previous employment and references.
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How to Apply
Applicants must complete the entire online application and include work history even if attaching a resume.REQUIRED DOCUMENTS (To ensure full consideration all of the following documents must be attached to the application prior to the closing date): • Resume• Cover Letter• Transcripts showing the date of degree conferral; this applies to Seminole State College employees as well as external candidates (unofficial copies accepted for application purposes). Please note: Official Transcripts are REQUIRED upon hire.• Letters of recommendation are strongly encouraged.TO ATTACH ADDITIONAL DOCUMENTS: • From the Seminole State College Home page, scroll to the bottom and click on Employment• Click on Complete or Review an Existing Application• Select either Sign In with existing username and password or New User to create an account • Click on My Job Applications to view applied jobs, resumes and attachments• Click on the + under My Cover Letters and Attachments to attach documents. This position is eligible for Veteran's preference. To claim Veteran''s Preference, a copy of your DD-214 form, Certificate of Release or Discharge from Active Duty must be uploaded and attached to your application.
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Equal Employment Opportunity
Seminole State College is an equal opportunity employer and strictly prohibits discrimination on the basis of race, color, religion, pregnancy, national origin, ethnicity, age, sex, gender, veterans' or military status, disability, sexual orientation, genetic information, marital status, or any other factor protected under applicable federal, state, and local laws, rules, and regulations in its programs, activities, and employment.
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Other Information
VETERANS'' PREFERENCE:Seminole State College of Florida adheres to Florida's Veteran's Preference laws by providing preference in hiring to covered job applicants. Moreover, in recognition of the valuable contributions made by veterans, the College also considers any applicant's military service background when filling job positions not covered by Veteran's Preference laws.To claim Veteran''s Preference for eligible positions, a copy of your DD-214 form, Certificate of Release or Discharge from Active Duty must be uploaded and attached to your application to claim Veterans'' Preference.HOLDERS OF DEGREES FROM INSTITUTIONS OUTSIDE THE USA:Individuals who have completed college or university course work at an institution in a country other than the United States are required to obtain a complete evaluation of foreign transcripts and degrees. Foreign transcripts should be evaluated by one of the organizations approved by the National Association of Credential Evaluation Services. This evaluation must be submitted at the time of application. We recommend World Education Services at P.O. Box 5087, Bowling Green Station, New York, NY 10274-5087, telephone (212) 966-6311 or email address www.wes.org. The interview process may be delayed until such a review has been completed.
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