Administrative Project Coordinator

Stafford County, VA

Stafford, VA

Apply

JOB DETAILS

SALARY

$21.63–$37.86 Per Hour

SKILLS

Administrative Policies, Administrative Skills, Analysis Skills, Asset Management, Billing, Budget Management, Budgeting, Business Administration, Capital Project, Change Requests/Orders, Communication Skills, Corrective Action, Data Collection, Documentation, Employee Relations, Facilities and Maintenance, File Maintenance, Financial Projections, Geographic Information Systems (GIS), High School Diploma, Illustrating Ability, Leadership, Maintain Compliance, Multitasking, Operational Improvement, Organizational Skills, Parks & Recreation, People Management, Performance Analysis, Physical Demands, Presentation/Verbal Skills, Problem Solving Skills, Progress Reports, Project Schedule, Project Tracking, Project/Program Coordination, Project/Program Management, Public Administration, Purchasing/Procurement, Record Keeping, Regulatory Compliance, Reporting Skills, Schedule Development, Software Administration

LOCATION

Stafford, VA

POSTED

Today

Salary: $21.63 - $37.86 Hourly
Location : Stafford County, VA
Job Type: Part-Time
Job Number: 04043
Department: PRCF
Division: Parks Maintenance
Opening Date: 05/14/2026
Starting Salary: $21.63/hour to $29.75/hour based on experience

Job Description
Performs intermediate technical and paraprofessional administrative work supporting the planning, coordination, and execution of Parks and Recreation projects, programs, and initiatives. Work includes assisting with project development, tracking schedules, coordinating with internal and external stakeholders, and maintaining project documentation and reporting. Work is performed under general supervision. Level of responsibility and independent work is greater than Administrative Specialist I. Limited supervision may be exercised over support staff or project team members.
The hiring range for this position is $21.63/hour to $29.75/hour based on experience.
The full salary range for this position is $21.63/hour to $37.86/hour to provide opportunity for growth and development.
Examples of Duties
Provides project coordination and administrative support for Parks and Recreation initiatives including capital projects, maintenance programs, and operational improvements; assists in planning, tracking, and reporting project progress; prepares reports, schedules, and documentation; coordinates communication between departments, contractors, and stakeholders; and may provide limited supervision over support personnel.

Assists in planning and coordinating Parks and Recreation projects including park improvements, facility upgrades, and program initiatives.
Maintains project schedules, timelines, and tracking tools; monitors progress and identifies potential delays or issues.
Coordinates meetings, site visits, inspections, and project-related communications with internal staff, contractors, and external partners.
Prepares reports, presentations, and project documentation for leadership, boards, and stakeholders.
Assists with procurement processes including tracking quotes, contracts, and vendor communications.
Maintains project files, records, and documentation ensuring accuracy and compliance with County standards.
Supports budget tracking, invoice processing, and financial documentation related to projects.
Collects and organizes data for project reporting, performance tracking, and decision-making.
Responds to inquiries from staff, stakeholders, and the public regarding project status and park-related initiatives.
Utilizes GIS, asset management systems, or other software tools to support project tracking and reporting as applicable.

These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Knowledge, Skills and Abilities

Comprehensive knowledge of general administrative policies and practices;
General knowledge of project management principles and practices.
Knowledge of Parks and Recreation operations, facilities, and maintenance activities.
Ability to coordinate multiple projects and priorities simultaneously.
Ability to analyze information and prepare clear, concise reports and documentation.
Ability to communicate effectively both orally and in writing.
Ability to establish and maintain effective working relationships with staff, contractors, and the public.
Ability to use standard office software and project tracking tools; familiarity with GIS or asset management systems is preferred.
Ability to exercise judgment, initiative, and problem-solving in project coordination.
Ability to organize and maintain detailed records and documentation.

Education and Experience
Any combination of education and experience equivalent to high school graduation and 3 years of administrative, project coordination, or related experience.

Associate degree or coursework in business administration, project management, public administration, or related field is preferred.
Physical Requirements/Work Environment:
This is primarily sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects. Work requires reaching, grasping, and repetitive motions; verbal communication is required for expressing or exchanging ideas; hearing is required to perceive information at normal spoken levels; visual acuity is required for preparing and analyzing written or computer data and determining the accuracy and thoroughness of work. Work may occasionally involve site visits to parks and facilities. The worker is not subject to adverse environmental conditions.
Please for our full-time benefits.

Note: All employees are required to have direct deposit of their bi-weekly paychecks into one or more financial institution(s) of their choice. Information must be presented at time of hire.

Proper Identification must be shown at time of hire in order to complete the necessary paperwork for compliance with the Immigration Control and Reform Act of 1986.
01

List up to three projects you have managed. For each project, provide the project type, total budget, project duration, and your role.
02

How many projects have you managed or significantly contributed to in the past 24 months?

1-2 projects
3-5 projects
6-10 projects
11+ projects

03

What is the largest project budget you have been directly responsible for managing or tracking?

Less than $10,000
$10,000-$50,000
$50,001-$250,000
More than $250,000

04

Of the projects listed, what percentage were completed within the original approved schedule or formally approved revised schedule?

No completed projects documented
Less than 50%
50%-74%
75%-89%
90%-100%

05

What is the largest number of contractors, vendors, or consultants you directly coordinated on a single project?

None
1 contractors/vendors/consultants
2 contractors/vendors/consultants
3-5 contractors/vendors/consultants
6+ contractors/vendors/consultants

06

Select the highest level of permitting or regulatory coordination experience you have directly supported.

None
Internal Reviews Only
Local Permits or Inspections
State or federal compliance
Both state/federal compliance

07

During active field projects, how often did you conduct site visits, inspections, or in-person progress checks?

No field checks
Monthly
Bi-weekly
Weekly
Multiple times per week

08

How many hours per week are you consistently available for this part-time position?

Less than 10hours/week
10-14 hours/week
15-19 hours/week
20-28 hours/week

09

How many change orders, field issues, scope conflicts, or documented corrective actions did you manage on your most complex project?

None
1-3 issues/change orders
4-10 issues/change orders
11 + issues/change orders

Required Question

About the Company

Stafford County, VA

Resume Resources

Free Resume Templates Free Resume Builder