Administrative Project Specialist

Job Overview:

Pay Range: $22.00hr - $27.00hr

Requirement/Must Have:

• Bachelor's degree, Public Health or related field preferred.
• 2+ years of related professional experience.
• Proficiency with Microsoft Office applications.
• Strong verbal and written communication skills.

Responsibilities:

• Coordinate and support operational activities for the organization.
• Support the overall operations by optimizing the administrative infrastructure and professional environment.
• Work alongside staff members to establish, maintain, and carry out major initiatives.
• Execute project work plans and revise as appropriate to meet changing needs and requirements.
• Monitor project statuses, assist with data collection, and prepare documentation.
• Manage timelines and promote activities through professional communication with faculty, staff, and community partners.
• Support staff in executing and streamlining daily operational tasks including booking travel, planning events, and ordering supplies.
• Process invoices and reimbursements, submit scientific manuscripts, and perform copyediting.
• Maintain a social media and online presence and field phone calls and email correspondence.
• Build and maintain an activity catalog on program-related member activities such as publications and grant applications.
• Monitor, track, and support strategies and initiatives carried out by the administrative team.
• Draft reports and other dissemination materials for the organization and community.

Nice to Have:

• Previous experience in a university environment.
• Knowledge of systems such as WordPress, REDCap, Adobe Creative Suite, or Workday.
• Experience providing research support with CV/biosketch updates and grant writing.
• Experience creating/formatting figures and tables, document review, and presentation development.

Skills:

• Project management functions including planning, implementation, and evaluation.
• Administrative functions such as scheduling, coordination, and maintenance.
• Exceptional multi-tasking abilities.
• Outstanding organizational and interpersonal skills.
• Excellent attention to detail.
• Excellent time management skills.
• Ability to thrive in a collaborative setting.

Qualification And Education:

• Bachelor's degree in Public Health or a related field is preferred.
• Minimum of 2 years of related professional experience.