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Administrative Receptionist

Burnett Specialists

Houston, TX

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JOB DETAILS
SKILLS
Administrative Skills, Communication Skills, Conference Management, Continuous Improvement, Customer Support/Service, Detail Oriented, Equipment Maintenance/Repair, Establish Priorities, Facilities Management, Follow Through, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Office Equipment, Operational Support, Operations, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Process Improvement, Property Management, Safety/Work Safety, Shipping Requirements, Team Player, Telephone Skills, Time Management, Travel Planning, Vendor/Supplier Relations, Writing Skills
LOCATION
Houston, TX
POSTED
5 days ago
We are seeking a polished, proactive, and highly organized Administrative Receptionist to support the day-to-day operations of a fast-paced office environment. This individual will play a key role in ensuring smooth office functionality while serving as a professional first point of contact for employees, clients, and visitors. The ideal candidate is detail-oriented, service-focused, and enjoys supporting both people and operations in a collaborative environment.


Key Responsibilities
  • Oversee and support daily administrative operations to ensure the office runs efficiently and professionally
  • Manage general office functions, including office supplies, equipment maintenance, vendor coordination, and facility-related needs
  • Perform receptionist duties including greeting visitors, answering and directing incoming calls, and providing a welcoming office experience
  • Coordinate employee travel arrangements and itineraries as needed
  • Assist with scheduling lunch coverage and time-off coordination
  • Coordinate parking/car bay allocations for staff and visitors
  • Support continuous improvement of internal administrative processes and workflows
  • Coordinate shipping and logistics requirements, including incoming and outgoing deliveries
  • Maintain supplier relationships and track renewals or service agreements
  • Liaise with building management and facilities teams to resolve office maintenance requests and ensure timely follow-through
  • Assist with meeting coordination, conference room bookings, and preparation of meeting spaces
  • Ensure meeting rooms and common areas remain organized, clean, and presentation-ready
  • Provide support and coverage for Client Host responsibilities when needed
  • Handle ad hoc administrative projects and office support duties as assigned
  • Maintain a high level of professionalism, confidentiality, and attention to detail at all times
  • Follow company health, safety, and environmental policies and procedures
Qualifications
  • Previous experience in an administrative assistant, office coordinator, receptionist, or similar support role preferred
  • Strong organizational and multitasking abilities with excellent attention to detail
  • Professional communication skills, both written and verbal
  • Ability to work independently while supporting a collaborative team environment
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams)
  • Positive attitude with a customer service-oriented mindset
  • Ability to prioritize tasks and adapt in a fast-paced office setting

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About the Company

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Burnett Specialists

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