Administrative Receptionist
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$60,000–$60,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Audiovisual, Biology, Calendar Management, Catering Services, Communication Skills, Compensation and Benefits, Conference Management, Continuous Improvement, Corporate Policies, Custodial Services, Detail Oriented, Follow Through, Fortune 500 Customers, Investment Services, Legal, Marketing Presentation, Microsoft Office, Microsoft Outlook, Multitasking, Order Supplies, Organizational Skills, Presentation/Verbal Skills, Printers, Printing, Property Management, Regulations, Reimbursement, Schedule Development, Team Player, Time Management, Videoconferencing, Writing Skills
LOCATION
New York, NY
POSTED
5 days ago
Leading Global Merchant Bank located in Midtown East, Manhattan is seeking to hire a Temp-to-Perm Receptionist to add to their team! This position will sit as one of two points of contact at the front desk. Requiring 5 days/week on-site, hours are 8:30-5:30pm with paid overtime as needed. This is a great opportunity to join a team of tenured, supportive admins with a growth path within the firm!
Responsibilities:
- Receptionist Duties: Greeting guests, showing them to meetings, offering refreshments and cleaning up after meetings
- Coordinating with building security for external guests
- Managing schedule for conference rooms
- Ordering and setting up catering in the office/cleaning up after meetings
- Answering main reception line - taking messages - directing inquiries to the appropriate internal department (as well as afternoon PT coverage of east coast phone lines)
- Setup video conference and presentations for meetings when needed
- Printing/binding as needed or for meetings
- Ordering groceries for the pantry and keeping the pantry stocked and tidy
- Ordering office supplies for the office such as paper/ink and toner, and making sure supply room is orderly/printers loaded with paper, etc…
- Helping to arrange for general office maintenance such as periodic office window/rug cleanings
- Liaising with various vendors such as Nespresso, Fresh Direct and the building management company
- In person office attendance a requirement Monday - Friday
- Administrative Assistant Duties: Supporting the junior team in NY (Analysts, Interns)
- Adaptability to support more professionals if the team expands
- Handle expenses - process in a timely manner in accordance with company policy via Concur
- Printing/binding marketing material and presentations ahead of meetings
- Processing business visas when needed
- Ad hoc projects
- Admin coverage during holidays or sick days (Team player a must)
Requirements:
- Must have Bachelor's Degree
- Strong and professional presentation
- Exceptional communication skills both oral and written
- Strong experience in Microsoft Office (particularly Outlook)
- Familiarity with Concur a plus
- Tech savvy a plus (Will need to learn to use AV systems)
- Ability to work independently and follow through on assignments
- Must be flexible with regards to work hours; overtime may be required
- Must be very organized; impeccable attention to detail and the ability to multi-task
- Great attitude / Team player
Compensation/Benefits:
- 60K base + Paid OT + Discretionary Bonus
- Fully covered benefits
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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