Administrative Service Coordinator

Administrative Services Coordinator
Winston Staffing  Deer Park, New York, United States (On-site)
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Title: Receptionist / Administrative Coordinator

Location: Deer Park, NY (100% On-Site)

Employment Type: Full-Time / TEMP-HIRE

Position Summary

Winston Staffing is actively seeking a professional, highly organized, and proactive Receptionist / Administrative Coordinator to join our client's team in Deer Park, NY. Serving as the primary point of contact for the facility, this versatile role blends front-desk hospitality with vital multi-departmental administrative support—including direct assistance to leadership and aftermarket service operations.

Key Responsibilities

Front Desk Leadership & Customer Service: Greet visitors, vendors, clients, and job candidates professionally. Manage multiline phone routing and visitor sign-in logs with a warm, polished demeanor.
Document & Records Management: Sort, scan, and distribute daily mail, incoming invoices, and business correspondence. Maintain structured electronic filing systems and archive customer order records.
Administrative & Operational Support: Utilize MS Office (Word, Excel, Outlook) and enterprise software (Syteline ERP) to prepare recurring reports, retrieve invoices, and complete special project assignments.
Facility & Supply Procurement: Monitor office and breakroom inventory, manage supply procurement, and coordinate facility administrative needs to ensure an organized office environment.
Meeting & Event Coordination: Manage conference room scheduling, guest setup, catering logistics, and support employee recognition activities.
Service & Aftermarket Administration: Maintain and distribute monthly after-hours technician schedules, update schedule adjustments for time-off requests, and track daily call activity reports from answering services.