Location: Vancouver, Washington
* Type: Contract
* Job #8525
Overview:
ACS Professional Staffing is looking for an employee to work on-site with our client. This Administrative Services Assistant 3 will provide high-level confidential administrative and clerical support to managers and staff, serving as a central point of contact and facilitating daily operations. The role supports correspondence, document preparation, spreadsheets, presentations, meeting coordination, calendars, and action-item tracking. Responsibilities include maintaining SharePoint sites and records, coordinating onboarding, training, travel, and personnel processes, and leading or backing up administrative team functions. The position requires 4+ years of relevant experience, strong Microsoft Office skills, and intermediate to advanced SharePoint expertise. This full-time position is located in Vancouver, WA.
Pay rate: $33.55 - $34.22
Benefits:
* Paid holidays: 11
* PTO: Starting at 10 days
* Sick Leave: Up to 56 hours per year (prorated based on start date)
* EAP: Employee Assistance Program
* Benefit Options Available: Medical, Dental, Vision, FSA, DCA, LPFSA, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, Hospital Indemnity, 401k (immediately eligible for employee and employer contributions - employer match up to 4%)
* Other benefits include the following: Calm App, LifeBalance Discount Program
Responsibilities:
* Provide a wide variety of confidential administrative/clerical support to managers and/or management staff; serve as liaison/point of contact between staff and other work groups, facilitate communication and appropriate actions; and assist with the day-to-day operations, which may include:
* Greet and screen visitors; address questions and business involving established policy, take messages, set appointments and/or refer visitors to other personnel as appropriate.
* Answer and screen telephone calls; independently respond to questions and complete business involving established policy or routine matters; forward questions and matters to appropriate personnel as needed, following up to verify a timely response.
* Correspondence/Documentation:
* Build, maintain, and post Excel spreadsheets and PowerPoint presentations.
* Create, draft, proof and review incoming and outgoing correspondence, research, presentations, and documents using Word, Excel, PowerPoint, and Adobe Acrobat prepared for manager signature, and validate conformance of the established administrative policies and regulations, confirm proper coordination and timely compliance with assigned action.
* Provide recommendations and instructions to staff to maintain conformance with general correspondence policies and procedures.
* Attend meetings, record meeting minutes as requested, transcribe and disseminate as needed.
* Maintain a tracking system of action items to verify timely compliance with scheduled responses or actions. Coordinate and monitor work unit responses to time-critical documents; alert manager / personnel of any concerns or response delays.
* Respond to correspondence questions and complete business according to established policy and/or forward matters requiring action to appropriate staff, following up to verify a timely response.
* Sort and distribute incoming mail to appropriate recipient(s).
* Process outgoing mail and prepare materials for mailing, including providing self-addressed stamped envelopes and courier packages, when appropriate.
* Perform faxing, scanning, photocopying, and work with the print shop to request printing services.
* Update and maintain electronic desk reference manual.
* Research and prepare separati
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