Confirm attendee counts, dietary restrictions, and service requirements.
Build productive relationships with approved vendors and identify service improvements.
Vendor Administration & Financial Support
Support vendor onboarding, documentation, and administration activities.
Process purchase orders, contracts, invoices, and supporting documentation.
Track expenditures, reconcile invoices, maintain records, and assist with budget reporting.
Office Operations
Provide reception and visitor support as needed.
Coordinate promotional items, gifts, and related administrative requests.
Support facilities-related administrative activities and vendor coordination.
Help maintain a safe, professional, and welcoming workplace environment.
Qualifications
Education: High school diploma required; Associate's or Bachelor's degree preferred.
Experience: Three or more years of administrative support, office coordination, hospitality, executive support, event coordination, or related experience.
Technical Skills: Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
The ideal candidate is:
Service-oriented and passionate about creating positive employee and guest experiences.
Highly organized with strong attention to detail and follow-through.
Comfortable managing multiple priorities in a fast-paced environment.
Adaptable, resourceful, and proactive in identifying solutions.
An effective communicator who builds strong relationships across teams.
Professional, dependable, and trusted to handle sensitive information with discretion.
Energized by supporting people, programs, events, and workplace initiatives that contribute to a positive culture and employee experience.
Numbers & Facts
Location
Chicago, IL
Skills
Administrative Skillsunmatched
Administrator Documentationunmatched
Billingunmatched
Budget Reportingunmatched
Business Operationsunmatched
Business Supportunmatched
Calendar Managementunmatched
Catering Servicesunmatched
Communication Skillsunmatched
Community Supportunmatched
Decision Supportunmatched
Detail Orientedunmatched
Documentationunmatched
Event Managementunmatched
Executive Assistant Skills unmatched
Expense Reportsunmatched
Expense Trackingunmatched
Financial Supportunmatched
Follow Throughunmatched
High School Diplomaunmatched
Logisticsunmatched
Microsoft Excelunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft SharePointunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Onboardingunmatched
Operational Supportunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Purchase Ordersunmatched
Reconciliationunmatched
Record Keepingunmatched
Records Managementunmatched
Reporting Skillsunmatched
Travel Planningunmatched
Vendor/Supplier Relationsunmatched
Vendor/Supplier Selectionunmatched
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