Administrative Services Assistant - Countywide Pool

Administrative Services Assistant - Countywide Pool

Salary

$55,228.12 - $70,450.77 Annually

Location

Multiple Locations

Job Type

Regular

Job Number

26-74114-04JB

Department

All Departments

Opening Date

08/24/2026

Closing Date

8/26/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

For questions regarding this position, please contact the Recruiter listed in the Supplemental Information section.

ABOUT THE POSITION

The County of Riverside seeks to fill Administrative Services Assistant positions for various departments throughout the County. A pool of qualified candidates will be established to fill current and future vacancies, including temporary positions.

As positions become available, the recruiter will

review applications and refer applicants on an individual basis should they

meet the departments requirements. This posting will be used to fill Administrative Services Assistant vacancies throughout multiple regions of Riverside County. An

updated resume and transcripts/degree must be uploaded at time of application

in order to be considered for any positions.

Applications to this posting will be

valid for up to 90 days

The incumbent will perform a variety of routine administrative tasks in the areas of budget, purchasing, facilities management, personnel, and general office management; and performs other related duties as required. The Administrative Services Assistant class is an entry level classification and reports to a supervisory or manager level position.

EXAMPLES OF ESSENTIAL DUTIES

• Gather and compile facts, statistics and develop estimates and projections in order to evaluate effectiveness of program results; recommend revisions in program direction as a result of statistical evaluation.
• Prepare or review program grant and funding requests; provide technical assistance to contract providers in the development of grant proposals; evaluate performance of contract providers from an administrative viewpoint; identify potential sources for grant funds to augment County funding of specific programs.
• Assist in the preparation and maintenance of a program budget and the establishment of fiscal control; represent a program or its director relative to fiscal or budgetary matters in meetings with members of the community or other agencies; prepare budgetary, fiscal, and administrative reports.
• Prepare proposals for federal or state funding of County programs and compile necessary supportive data.
• Study existing statutes and proposed legislation to determine their effect on program operation and cost.
• Confer with department supervisors to devise more efficient office procedures.
• Solve problems related to office management including workflow and staffing needs.
• Write or revise procedures, program guidelines, and training manuals.
• Establish and maintain an office supply, facilities, equipment, and inventory control system for an entire department.
• Determine usage and placement of telephone equipment and office space layout, recommending changes as necessary.

MINIMUM QUALIFICATIONS

OPTION I

Education: Completion of 60 semester or 90 quarter units from an accredited college or university, preferably with coursework in accounting, business or public administration, finance, or a closely related field to the assignment. (Qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

OPTION II

Experience: Two years of technical or specialized clerical experience.

ALL OPTIONS

Knowledge of: Basic accounting principles; fiscal and budgetary procedures; efficient office principles and procedures; basic statistical methods, including survey techniques.

Ability to: Analyze office management and administrative problems in order to devise workable solutions; prepare budget requests and monitor expenditures; prepare grant proposals between the County and private/public institutions or organizations; prepare clear and concise reports; establish and maintain effective working relationships.

SUPPLEMENTAL INFORMATION

This recruitment is open to all applicants.

Based on the number of applications received, the posting may close without notice.

For questions regarding this recruitment, please contact Jesus Berrelleza jberrelleza@rivco.org or at (951) 955-1524. For general inquiries, please allow up to 2 business days to receive a response.

____

APPLICATION INFORMATION

Veterans Preference

The County has a Veterans Preference Policy applicable to new hires. To qualify, attach the required documents to your job application. Documents include a copy of your (or your spouses) Member-4 Form DD-214 indicating dates of service. For spousal preference, and as applicable, the following documents: a copy of your marriage certificate, spouses death certificate, a letter of spouses disability and/or letter of service-related death (if available) from the U.S. Veterans Administration. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans preference. For complete details and documentation requirements, please review the Veterans Preference Policy, C-3 here: https://rivcocob.org/board-policies

Reasonable Accommodations

The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disability

Proof of Education

If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.

If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).

Work Authorization Requirement

Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs, including H1-B visas, and will not provide sponsorship for any employment-based visas.

Equal Opportunity Employer

The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.

Pre-Employment

All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.

Probationary Period

As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

General Information

Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.

Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.

Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process, examinations, Veterans preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com.

If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll-free 1-855-524-5627.

BENEFIT PROGRAM: SEI

MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable SEIU Memorandum of Understanding to contribute towards the cost of these plans.

Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here.

MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees Retirement System (CalPERS).

• Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
• Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
• Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. Effective July 1, 2023 employee contributions are 7.25% and will increase to 7.75% effective July 1, 2024.

A new member is defined as any of the following:

• A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.
• A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.
• A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.

CalPERS refers to all members that do not fit within the definition of a new member as "classic members".

Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.

Note:

This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,

Option 2.

If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees Retirement Law. The Retirement Law is complex and subject to change. If theres any conflict between this summary and the law, the law will prevail over this summary.

DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.

VACATION ACCRUAL (Bi-Weekly Accrual):

0 < 3 year = 80 Hours (10 Days)

4 < 9 years = 120 Hours (15 Days)

10 or more years = 160 Hours (20 Days)

Maximum Vacation leave accumulation is 480 hours.

SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.

HOLIDAYS: Normally 12 paid holidays per year.

BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance).

BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.

DISABILITY:

Employees contribute to State Disability Insurance (SDI), which provides wage replacement benefits for individuals who are unable to work due to non-work-related illness, injury, or pregnancy. SDI also includes Paid Family Leave Benefits. The wage replacement rate is determined by current law, offering 60-70% of the wages earned during the SDI eligibility period.

Additionally, employees receive employer-paid Long-Term Disability Benefits, which cover 66.67% of pre-disability earnings, up to a maximum of $10,000 per month. There is a 365-day waiting period before these benefits become active. Employees may coordinate these benefits with other available leave balances to receive up to 100% of their regular pay.

POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable SEIU Memorandum of Understanding.

OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.

01

What is the highest level of education you have from an accredited college or university (preferably with a major in accounting, business or public administration, or a closely related field to the assignment)?

• None of these
• Less than 30 semester or 45 quarter units
• At least 30 semester or 45 quarter units
• At least 60 semester or 90 quarter units
• At least 90 semester or 135 quarter units
• At least 120 semester or 180 quarter units
• I have my Associates degree
• I have my Bachelors degree or higher

02

I acknowledge that I am required to provide proof of my degree or a copy of my transcript(s) as verification of educational units completed prior to the closing date of the job posting. (Official and unofficial transcripts will be accepted. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation.)

• Yes
• No

03

How many years of technical or specialized clerical experience do you have? This includes assisting in the research and development of administrative systems and procedures, preparation of grants or contracts, budgetary preparation and monitoring, or financial review and reconciliation.

• None
• Less than 1 year
• 1 year
• 2 years
• 3 years
• 4 years or more

04

Please rate you proficiency in Microsoft Word.

• No Experience
• Basic
• Intermediate
• Advanced

05

Please rate your proficiency in Microsoft Excel.

• No Experience
• Basic
• Intermediate
• Advanced

06

Please rate your proficiency in Microsoft Outlook.

• No Experience
• Basic
• Intermediate
• Advanced

07

Please rate your proficiency with Adobe Acrobat.

• No Experience
• Basic
• Intermediate
• Advanced

08

Please rate your proficiency with Publisher.

• No Experience
• Basic
• Intermediate
• Advanced

09

Are you bilingual in Spanish?

• Yes
• No

10

How many years of experience do you have maintaining office supplies and equipment?

• None
• Less than one year
• 1 to 2 years
• 2 to 3 years
• 3 to 4 years
• More than 4 years

11

How many years of experience do you have managing grants or contracts?

• None
• Less than 12 months
• 1 year or more, but less than 2
• 2 years or more, but less than 3
• 3 years or more, but less than 4
• 4 years or more, but less than 5
• 5 years or more, but less than 6
• 6 years or more

12

How many years of experience do you have with the reconciliation of accounts?

• None
• Less than 1 year
• 1 to 2 years
• 2 to 3 years
• 3 to 4 years
• More than 4 years

13

How many years of experience do you have preparing and reviewing budgets and funding requests?

• None
• Less than 1 year
• 1 to 2 years
• 2 to 3 years
• 3 to 4 years
• More than 4 years

14

Do you have experience with public speaking? Or presenting training information to a large group of people?

• Yes
• No

15

Do you have Human Resources related experience?

• Yes
• No

16

Do you have any IT related experience?

• Yes
• No

17

How many years of experience do you have using ServeTraq?

• None
• Less than 12 months
• 1 year or more, but less than 2
• 2 years or more, but less than 3
• 3 years or more, but less than 4
• 4 years or more, but less than 5
• 5 years or more, but less than 6
• 6 years or more

18

How many years of Low Value Purchase experience do you have?

• None
• Less than 12 months
• 1 year or more, but less than 2
• 2 years or more, but less than 3
• 3 years or more, but less than 4
• 4 years or more, but less than 5
• 5 years or more, but less than 6
• 6 years or more

19

How many years of PeopleSoft experience do you have?

• None
• Less than 12 months
• 1 year or more, but less than 2
• 2 years or more, but less than 3
• 3 years or more, but less than 4
• 4 years or more, but less than 5
• 5 years or more, but less than 6
• 6 years or more

20

How many years of work experience do you have which included responsibility for scheduling/arranging meetings involving multiple parties?

• None
• Less than 1 year
• 1 to 2 years
• 3 to 4 years
• 5 or more years

21

How many years of clerical experience do you have in personnel and/or payroll processing, recordkeeping activities, and working with personnel rules and regulations?

• None
• Less than 1 year
• 1 to 3 years
• 3 to 5 years
• More than 5 years

22

How many years of safety-related experience do you have, which included processing authorizations to drive and injury/accident reporting? Please be sure if you have experience it is listed in your application.

• None
• Less than 12 months
• 1 year or more, but less than 2
• 2 years or more, but less than 3
• 3 years or more, but less than 4
• 4 years or more, but less than 5
• 5 years or more, but less than 6
• 6 years or more

23

Do you possess Fleet Administrative experience? Including knowledge of the principles and practices of the work flow of vehicle maintenance? If you answered yes, please be sure this experience is listed in your work history.

• Yes
• No

24

How many years of full-time experience do you have working with Microsoft SharePoint?

• None
• Less than 12 months
• 1 year or more, but less than 2
• 2 years or more, but less than 3
• 3 years or more

25

How many years of work experience do you have providing customer service?

• None
• Less than 12 months
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years to less than 6 years
• 6 years or more

26

How many years of experience do you have using EPIC Electronic Medical Records software?

• None
• 1 year or more, but less than 2
• 2 year or more, but less than 3
• 3 year or more, but less than 4
• 5 year or more, but less than 6
• More than 6 years

27

How many years of work experience do you have creating spreadsheets, using functions and formulas in Microsoft Excel?

• None
• Less than one year
• 1 to 3 years
• 3 to 5 years
• More than 5 years

28

How many years of work experience do you have developing and maintaining a variety of records systems including computer-based communications systems (Examples: California Law Enforcement Telecommunications Systems (CLETS), Microsoft Office, Law Enforcement Records Management, etc.)?

• None
• Less than 1 year
• 1 to 3 years
• 3 to 5 years
• More than 5 years

29

How many years of work experience do you have where you were responsible for writing and monitoring contracts?

• None
• 1 to 3 years
• 3 to 5 years
• 5 or more years
• Less than 1 year

30

How many years of work experience do you have performing a variety of office support duties such as typing correspondence and/or email, data entry, record keeping, filing, answering and/or routing calls, copying, faxing, or similar activities?

• None
• Less than 6 months
• 6 months or more, less than 1 year
• 1 year, but less than 2 years
• 2 years, but less than 3 years
• 3 years, but less than 4 years
• 4 years, but less than 5 years
• 5 years or more

31

How many years of experience do you have in an administrative support and/or secretarial capacity with responsibilities for screening calls, maintaining an appointment calendar, composing correspondence, and researching, compiling, and preparing reports?

• None
• Less than 12 months
• 1 year or more, but less than 2 years
• 2 years or more, but less than 3 years
• 3 years or more, but less than 4 years
• 4 years or more, but less than 5 years
• 5 years or more, but less than 6 years

32

How many years of work experience do you have handling sensitive/confidential data and/or documents such as personally identifiable information, check stubs, banking information, police reports, and related documents?

• None
• Less than 1 year
• 1 to 3 years
• 3 to 5 years
• More than 5 years

33

How many years of experience do you have in asset tracking?

• No Experience
• Less than 12 months
• More than 1 year, but less than 2 years
• More than 2 years, but less than 3 years
• More than 3 years

34

How many years of experience do you have deploying cellphones, broadband, and/or hotspot?

• No Experience
• Less than 12 months
• More than 1 year, but less than 2 years
• More than 2 years, but less than 3 years
• More than 3 years

35

Are you willing to work in Blythe, California ( Blythe is located 225 miles east of Los Angeles and 150 miles west of Phoenix, Arizona)?

• Yes
• No

36

Are you willing to work in the Southern Region (Elsinore/Temecula) of Riverside County?

• Yes
• No

37

Are you willing to work in the Mid-County Region (Beaumont, Banning, Hemet, San Jacinto) of Riverside County?

• Yes
• No

38

Are you willing to work in the Western-County Region (Riverside, Corona, Norco, Moreno Valley, and surrounding cities) of Riverside County?

• Yes
• No

39

Are you willing to work in the desert locations of the County of Riverside (Palm Springs, Cathedral City, Rancho Mirage, Palm Desert, Indio, Coachella and surrounding cities)?

• Yes
• No

40

Do you possess a valid California Drivers License?

• Yes
• No

41

Are you currently 18 years of age or older?

• Yes
• No

42

Are you legally authorized to work in the United States under federal law?

• No
• Yes
• I am in the process of obtaining authorization.

Required Question

Employer County of Riverside

Address County Admin. Center P.O. Box 1569

4080 Lemon St., 7th floor

Riverside, California, 92502-1569

Phone Contact Recruiter for Job Information

Website http://www.rc-hr.com