Under supervision, the contract Administrative Assistant <\/span><\/span>3<\/span> position provides administrative and fiscal support for<\/span> the<\/span> <\/span><\/span>CHANT Enhanced Care Coordination in Maternity Care Deserts Project<\/span><\/span>.<\/span> This position supports day -to -day administrative operations related to <\/span>project<\/span> management, including invoice processing, documentation, and tracking of grant expenditures, to ensure compliance with state and federal requirements.<\/span><\/span> <\/span>
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Distinguishing Features:<\/span><\/span> <\/span>This position provides lead -level administrative and fiscal support<\/span> for the project<\/span>.<\/span><\/span> <\/span><\/span>
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Key Responsibilities<\/span>:<\/span><\/span> <\/span>
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Serve as primary point of contact with Walmart and any approved retail partners to coordinate the Welcome Home Gift Registry and ensure <\/span>timely<\/span> fulfillment.<\/span><\/span> <\/span>
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Assist<\/span> with continuous quality improvement (CQI)<\/span>: <\/span>identify<\/span> operational bottlenecks, propose fixes, and document process changes.<\/span><\/span> <\/span>
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Monitor for equity considerations (e.g., rural delivery constraints, language access needs) and escalate barriers to the Program Director.<\/span><\/span> <\/span>
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Support training <\/span>logistics<\/span> (virtual and in -person) for care coordinators and partners<\/span> through <\/span>registration, materials printing, and attendance tracking. <\/span><\/span> <\/span>
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Contribute to project sustainability planning<\/span>: <\/span>capture lessons learned and <\/span>assist<\/span> with scaling SOPs statewide.<\/span><\/span> <\/span>
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Develop and deliver monthly data reports and program updates, including preparing and presenting project information to stakeholders.<\/span><\/span> <\/span>
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Prepare and distribute culturally responsive materials on safe sleep, urgent maternal warning signs, breastfeeding, and mental health resources in coordination with program staff.<\/span><\/span> <\/span>
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Schedule and coordinate bi -weekly program meetings, vendor check -ins, and partner touchpoints; prepare agendas, minutes, and action logs. <\/span><\/span> <\/span>
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Maintain organized project files (SharePoint or other TDH systems) including approvals, receipts, shipping confirmations, SOPs, and meeting artifacts. <\/span><\/span> <\/span>
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Draft memos, email templates, and participant -facing communications; ensure plain -language and accessible formatting.<\/span><\/span> <\/span>
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Minimum<\/span> Requirements<\/span>: <\/span><\/span> <\/span>
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Graduation from an accredited college or university with an <\/span>associate or bachelor’s<\/span> degree is <\/span>required<\/span>. At least <\/span>one year<\/span> of experience providing administrative or fiscal support for grant -funded programs. Supervisory experience preferred<\/span><\/span>
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Work Environment:
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This is a hybrid position with in -person attendance in Nashville central office required on first day for laptop deployment and orientation. Travel to central office is non -reimbursable. In -person attendance required quarterly for division meetings in Nashville. Typical working hours are Monday - Friday, 8AM to 4:30PM CST. Position is 37.5 hours per week, reflective of state work week.<\/span>
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Novalink, founded in 2003 , is a leading consulting and staffing company serving clients in public and private sectors in Information Technology, Telecommunications (IT/Telecom), Technical Networks, Finance, and Administration. With government agencies as our primary clientele, our team has a proven track record of success in providing temporary personnel solutions and managing government deliverables-based projects over the past 20 years.