Administrative Services Assistant in Nashville, Tennessee Hybrid

Requisition Name: Administrative Services Assistant
Estimated Duration: 06/02/2026 - 06/26/2027
Nashville,  Tennessee    37243 Hybrid
 
Description :  :
We are seeking a candidate who has excellent communication and great customer service with a diverse internal and external customer base. Preferred candidates will possess strong time management, organizational skills, and critical thinking. The position requires data management and administrative support for the Board. Preferred candidates will have a bachelor’s degree, paralegal experience, and professional administrative experience of at least three years or more.
General responsibilities include:
• Reviewing well licensing renewal applications for completeness along with continuing education units and fee payment.
• Communicating with well driller applicants to guide and answer questions relative to the application and testing process.
• Performing routine data entry, quality assurance, and data reporting using internal databases. Resolving incomplete and inaccurate data or information.
• Providing administration duties for the Board , including, but not limited to: scheduling board meetings, ensuring compliance with Notice requirements, organizing the board files, recording board meetings, providing ADA support during/after board meetings, mailing licenses/letters, informing applicants of results of board meetings, and coordinating with board Program technical staff.
• Support other administrative tasks as requested.
 

Qualification	Competency	Required
Addressing	Proficient (4-6 Years)	Yes
Administative Assistant	Proficient (4-6 Years)	Yes
Adobe Acrobat	Proficient (4-6 Years)	Yes
Appointment Setting	Proficient (4-6 Years)	Yes
Balancing/Reconciling	Proficient (4-6 Years)	Yes
Basic Bookkeeping	Proficient (4-6 Years)	Yes
Book-keeping	Proficient (4-6 Years)	Yes
Collating	Proficient (4-6 Years)	Yes
Collections	Proficient (4-6 Years)	No
Correspondence - Email	Proficient (4-6 Years)	Yes
Correspondence - General		No
Customer Service	Proficient (4-6 Years)	Yes
Customer Service Skills	Proficient (4-6 Years)	Yes
Data Entry	Proficient (4-6 Years)	Yes
Emailing	Proficient (4-6 Years)	Yes
Faxing	Proficient (4-6 Years)	Yes
Figures	Proficient (4-6 Years)	Yes
Filing	Proficient (4-6 Years)	Yes
Internet	Proficient (4-6 Years)	Yes
Inventory	Proficient (4-6 Years)	Yes
Microsoft Excel	Proficient (4-6 Years)	Yes
Microsoft PowerPoint	Proficient (4-6 Years)	Yes
Microsoft Word	Proficient (4-6 Years)	Yes
Multi Line Phone System	Proficient (4-6 Years)	Yes
Printing and Copying	Proficient (4-6 Years)	Yes
Proofreading/Editing	Proficient (4-6 Years)	Yes
Scheduling	Proficient (4-6 Years)	Yes
Speed Writing	Proficient (4-6 Years)	Yes
Technical Skills	Proficient (4-6 Years)	Yes
Transcription/Dictaphone	Proficient (4-6 Years)	Yes
Travel Arrangements	Proficient (4-6 Years)	Yes
Typing	Proficient (4-6 Years)	Yes
Verbal Communication	Proficient (4-6 Years)	Ye