Administrative Services Assistant

Posting Details

Posting Details

Job Title Administrative Services Assistant Requisition Number RE55037 Working Title Executive Administrative Assistant Department Name 40420:Office of Technology Commercialization Work Location Lexington, KY Grade Level 42 Salary Range $17.76-28.43/hour Type of Position Staff Position Time Status Full-Time Required Education

AA

Click here for more information about equivalencies: https://hr.uky.edu/employment/working-uk/equivalencies Required Related Experience

4 yrs

Required License/Registration/Certification

None

Physical Requirements

Sitting for long periods of time; and repetitive motion related to computer work.

Shift

Monday-Friday; 8:00 am-5:00 pm with occasional evenings or weekends.

Job Summary

UK Innovate at the University of Kentucky is seeking a highly organized and proactive Administrative Services Assistant to provide executive and operational support to the AVP for Research, Innovation and Economic Impact. This position plays a key role in coordinating meetings, managing schedules, supporting special events and programs, and facilitating communication across campus and with external stakeholders.

The Administrative Services Assistant will manage the AVP's calendar, coordinate in-person and virtual meetings, prepare meeting materials, record meeting minutes, and track action items. This position will also lead logistics for on-campus and off-campus meetings, events, and special programs, ensuring seamless planning and execution.

Additional responsibilities include supporting travel and expense management processes, coordinating documentation and reporting for UK Innovate initiatives and programs, and serving as a liaison with administrative and executive offices across the University. The position will work closely with marketing and communications teams to promote events and share program information while providing data entry, reporting, and administrative support as needed.

The successful candidate will possess strong organizational, communication, and customer service skills, with the ability to manage multiple priorities and maintain a high level of professionalism. Attention to detail, sound judgment, and a collaborative approach are essential. UK Innovate is committed to fostering professional growth and offers opportunities for continued learning and expanded responsibilities in support of the University's innovation and economic impact mission.

Skills / Knowledge / Abilities Does this position have supervisory responsibilities? No Preferred Education/Experience

Bachelors/Equiv/4 years - administrative, accounting, project management, office and/or clerical

Deadline to Apply 09/04/2026 Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Describe your experience with managing calendars.

(Open Ended Question)

• • Describe your experience planning and coordinating workshops, seminars, and events. Include examples of how you communicated and interacted with participants at those events.

(Open Ended Question)

• • Please describe your experience with the university's SRM Shopping Cart and PRD processes.

(Open Ended Question)

• • Please describe your experience booking university travel and processing travel reimbursements using TRIP.

(Open Ended Question)

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents