Administrative Services Assistant

Administrative Services Specialist (Procurement Support)
Job Type: W2 Contract
Contract Duration: 9 Months, Possible Extension 
Location: Nashville, Tennessee 37243
Work Setting: Hybrid 
Schedule: Monday – Friday | 8:00 AM – 4:30 PM CST
Hours: 40 hours per week
Pay Rate: $25.00 - $26.25/hr.

Position Overview

Our client is seeking an experienced Administrative Services Specialist to support procurement operations and administrative functions within a complex business environment. This role will provide high-level administrative support, assist with procurement-related activities, prepare operational and financial reports, conduct research, and support the development and implementation of policies and procedures.

Key Responsibilities

• Provide advanced administrative support for a complex office environment.
• Support procurement-related functions and activities.
• Create and maintain operational and financial reports for departmental operations and programs.
• Assist leadership with the development, implementation, and enforcement of policies and procedures related to procurement and administrative services.
• Independently develop and revise policies and procedures for new or existing administrative programs and services.
• Serve as a liaison between the organization and internal/external stakeholders to explain, interpret, and enforce applicable laws, regulations, policies, and procedures.
• Conduct research on fiscal, economic, legislative, legal, and administrative topics to support operational and strategic initiatives.
• Coordinate administrative projects and ensure compliance with established policies and procedures.
• Monitor and support ongoing administrative and procurement processes.
• Perform additional professional administrative duties as assigned.

Required Qualifications

• Bachelor's degree from an accredited college or university.
• Five (5) or more years of progressively responsible professional administrative experience.
• Experience supporting procurement functions and procurement-related processes.
• Strong experience with operational reporting, financial reporting, research, and administrative operations.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.

Required Skills & Competencies

• Procurement Administration
• Policy & Procedure Development
• Financial and Operational Reporting
• Research and Analysis
• Customer Service
• Active Listening
• Continuous Learning
• Conflict Management
• Complex Problem Solving
• Written Comprehension
• Organizational Skills
• Attention to Detail
• Stakeholder Communication

Preferred Qualifications

• Experience supporting procurement or contract administration activities.
• Experience developing or implementing administrative policies and procedures.
• Experience researching and interpreting regulations, policies, and legislative information.
• Experience preparing reports and presenting findings to leadership.

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