Administrative Services Assistant

LanceSoft Inc

Nashville, TN

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JOB DETAILS

JOB TYPE

Full-time

LOCATION

Nashville, TN

POSTED

30+ days ago

Work Hours: Mon Fri 8am 4:30pm CST Job Description: Position Description & Responsibilities: Currently accepting applications for Administrative Services Assistant. This position will be in the Chronic Disease Prevention and Health Promotion (CDPHP) Section. This ASA position assists the Section Chief, Program Directors, and other program staff with the day-to-day administrative responsibilities of the CDPHP program, including coordination of special events and projects as required. Duties include: Provide administrative support including preparation of reports, forms, and administrative tasks related to preparing purchase orders, travel authorizations, and expense requests. Submit and complete printing requests. Prepare contract documents including scope of services and budgets. Assist contract agencies with budget development. Process invoices to ensure timely vendor payment; and maintain Excel Invoice spreadsheets. Provide administrative duties including typing, word processing, and general office support. Provide support in scheduling, planning, and development; order supplies, and process travel claims and invoices. Assist in planning trainings and events by assisting with PH-3969 development, contacting trainers, coordinating meeting spaces, and creating training materials. Provide support to the CDPHP Program Director; maintain and update SharePoint, H: Drive, and other databases as assigned. Respond to section emails in the CDPHP inbox. Ensure that all administrative processes adhere to public health policies, procedures, and legal records. Monitor the sub-recipients grant budget and expenditures. Assist with checking sub-recipients budget and funding revisions. Desirable Skills: Ability to communicate effectively both orally and in written communications. Must be detail-oriented and highly organized with the ability to work independently with minimal supervision. Must have the ability to work and communicate effectively with peers, superiors, subordinates, agency personnel Must have working knowledge of Microsoft Office Programs (Word, Excel, PowerPoint, SharePoint, Outlook, etc.). Minimum Qualifications: Associates degree and experience equivalent to one year of increasingly responsible full-time professional staff administrative experience. Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional or paraprofessional. This is a hybrid position with quarterly in-person attendance and discretionary in-person attendance in Nashville, TN. In-person attendance is required on first day of employment for laptop deployment and orientation. Travel to client central office in Nashville is non-reimbursable.

About the Company

LanceSoft Inc

We are a $125 Million, NMSDC-certified Minority & Woman owned Workforce Solutions Company headquartered in the DC metro area with presence across US with global presence - Canada, Mexico, India, UK, Malaysia, Indonasia, Hongkong, Singapore, UAE. We are specialized in providing Workforce Solutions, SOW project delivery, Engineering Solutions, Creative Services. We currently support 100+ Fortune companies globally and across multiple industry segments. We are currently supporting several massive programs across industry segment nationally/globally (Intel, Ally, AMD, QUALCOMM, Morgan Stanley, Kraft/ Mondelez, MNP, Amdocs, Dell, SanDisk, Medtronic, Becton Dickinson, GE, Lockheed Martin, UTC, L-3 Communications, Caterpillar, BMW, Mercedes Benz, National Grid, Dominion, Energy Future Holdings, PSEG, 3M, Fidelity, Aetna, Humana, Johnson & Johnson, Pfizer, Merck etc).

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or protected veteran status.

COMPANY SIZE

2,000 to 2,499 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

2000

WEBSITE

http://www.lancesoft.com/

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