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Administrative Services Associate

County of Marin

San Rafael, CA

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JOB DETAILS
SALARY
$93,288–$112,710 Per Year
SKILLS
Accounting, Administrative Skills, Analysis Skills, Best Practices, Billing, Budget Reporting, Budgeting, Business Process Management, Communication Skills, Computer Networks, Data Analysis, Data Quality, Decision Support, Detail Oriented, Documentation, Equal Employment Opportunity (EEO), Establish Priorities, Financial Analysis, Financial Audit, Financial Management, Financial Operations, Financial Policies, Financial Reporting, Government, Internal Audit, Interpret Regulations, Leadership, Office Equipment, Operations Processes, Organizational Skills, Payroll Accounting, Problem Solving Skills, Procedure Development, Process Analysis, Process Improvement, Procurement Management, Project/Program Coordination, Project/Program Management, Public Finance, Purchase Orders, Purchasing/Procurement, Reconciliation, Record Keeping, Regulatory Compliance, Retirement Plan, Risk Analysis, Risk Management, Spreadsheets, Staff Training, Statistical Reports, Statistics, Time Management, Trend Analysis, Vlookups, Word Processing
LOCATION
San Rafael, CA
POSTED
Today
Salary : $93,288.00 - $112,710.00 Annually
Location : San Rafael, CA
Job Type: Full Time, Regular
Job Number: 0319-26-05
Department: Department of Finance
Opening Date: 05/01/2026
Closing Date: 5/17/2026 11:59 PM Pacific
Vacancies: 1
Weekly Schedule: 37.5
Equal Employment Opportunity (EEO): The County of Marin is an Equal Opportunity Employer. Persons of color, women, individuals with disabilities, veterans, and adults of all ages are strongly encouraged to apply.
Individuals with Disabilities: If you are a person with a disability and are unable to complete an online application or require an accommodation to participate in a recruitment, you must contact Human Resources at least five work days in advance of the testing step or interview. Please contact the Human Resources Staffing Division at (415) 473-2126 (CRS DIAL 711) .

ABOUT US

At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people "I work for the County of Marin." . Read on to find out more about this opportunity:

ABOUT THE POSITION
This position is currently based on-site. However, upon successful completion of a one-year probationary period, employees may become eligible for a hybrid work schedule. Transitioning to a hybrid model is subject to performance and remains at the sole discretion of department management.

Under the direction of the Procurement Manager, the Administrative Services Associate serves as the CAL-Card Program Administrator, a key role in strengthening and modernizing Marin County's Cal-Card (purchase card) program. This position will serve as the primary subject-matter resource for the State of California Cal-Card Program, a VISA-based purchasing mechanism designed to streamline low-dollar transactions County-wide and reduce reliance on traditional purchase order mechanisms.

This position is responsible for overseeing and helping to advance a program that is currently undergoing enhancement, with a focus on improving internal controls, fiscal accountability, and program-wide visibility. As the County's primary subject matter resource, you will assess existing processes, identify opportunities for greater efficiency, help reduce program risk, and lead the charge in implementing consistent standards County-wide.

Acting as a bridge between fiscal policy and day-to-day operations, you will work closely with the Department of Finance internal audit team and other department stakeholders County-wide to ensure the program aligns with best practices in public sector financial management. You will be responsible for ensuring that the program remains a robust, compliant, and transparent tool for official County business. This position offers a unique opportunity to shape a high-visibility program, guide County-wide process, and contribute to a culture of transparency and integrity of the County's fiscal operations.

ABOUT YOU
The ideal candidate is a proactive and detail-oriented administrator who combines strong fiscal and analytical expertise in budgetary and fiscal reporting with the judgement and communication skills needed to work effectively across multiple departments and stakeholder groups. You are comfortable navigating complex processes, asking the right questions, setting priorities, bringing consistency to program management, and meeting critical deadlines in a fast-paced environment.

You are a highly organized individual with a solution-oriented mindset, able to manage competing priorities while maintaining accuracy and accountability. Whether reviewing transactions, developing new procedures, or interpreting regulations, you approach your work with clarity, sound judgement, and a commitment to strong internal controls.

This position is well-suited for someone who is not only technically capable, but also confident in identifying gaps, addressing inconsistencies proactively and professionally, and helping stakeholders adapt to improved processes.

What you bring:

Fiscal Oversight and Accountability: Experience administering, monitoring, and reconciling programs with a strong emphasis on regulatory compliance, internal controls, and responsible use of public funds.

Analytical and Problem-Solving Skills: Proficiency with business arithmetic (fractions, decimals, percentages) and statistical analysis that translates to an ability to evaluate data, identify trends or risk areas, and support decision-making through clear, accurate, and timely reports and data-informed analysis.

Program Coordination and Administration: Strong organizational skills and experience managing business processes, documentation, and communications across departments using advanced computer applications, including word processing, spreadsheets, and databases.
QUALIFICATIONS
KNOWLEDGE OF
  • Principles and practices of financial and accounting document processing and record
  • Procedures, terminology and forms related to the functional area(s) to which assigned.
  • Computer applications related to the work, including word processing, database and spreadsheet applications.
  • Standard office practices and procedures, the operation of standard office equipment.
  • Basic budgetary and public agency financial record keeping principles and terminology.
  • Business arithmetic.
ABILITY TO
  • Perform responsible accounting, financial, payroll, billing statistical and/or budgetary support work.
  • Prepare a variety of financial, accounting, payroll and statistical reports, journals and ledgers, utilizing departmental-specific computer and network applications.
  • Review and reconcile financial, accounting, payroll and budgetary documents and records.
  • Enter a variety of information into automated financial, accounting and statistical reporting systems.
  • Interpret, explain and apply standard accounting, financial, departmental and County policies, procedures and transactions
  • Make accurate arithmetic and statistical calculations.
  • Prepare accurate and timely billings.
  • Meet critical deadlines.
  • Establish and maintain effective working relationships with those contacted in the course of the work
MINIMUM QUALIFICATIONS AND CERTIFICATIONS & LICENSES
Two years of accounting and/or financial office support experience that includes preparing, processing, and maintaining accounting documents and records. Education or professional training that is directly related to the work may be substituted for up to one year of the required experience.

IMPORTANT INFORMATION

If you have questions concerning this position announcement, please contact dario.aguilar@marincounty.gov

All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your governmentjobs.com account to view these emails.

Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list.

Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095.
PLEASE NOTE: The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.

COUNTY OF MARIN BENEFITS: GENERAL
Below are some of the excellent benefits the County offers. More information about our benefits can be found on the

Paid Time Off: Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.

Health Plan: Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.

Retirement: Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.

IRS 457 Plan: Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.

Retiree Medical: The County provides access to group health plan coverage to eligible retirees.

For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.

*IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice.
01

Describe your experience administering or coordinating an ongoing program, process, or system. What were your day-to-day responsibilities, and how did you ensure consistency in communications, program compliance, and accountability?
02

This role will involve administering a program that is still evolving. Describe a time you had to establish or improve a process where clear processes did not yet exist. What steps did you take to create structure, and how did you ensure the process was effective?
03

Describe your experience using Excel or other tools to track, analyze, or report data. Include specific functions, tools, or types of reports you have created.Your response must include:- Specific functions or tools you have used (e.g., PivotTables, VLOOKUP/XLOOKUP, formulas, data validation, etc.) - The type of data you worked with - The purpose of the report or analysis - How your work was presented and used to support leadership decision-making
04

This position supports multiple departments with time-sensitive requests. Describe how you manage competing priorities and ensure timely responses. Provide an example and include specific strategies or tools you use to track and manage your workload?
Required Question

About the Company

C

County of Marin

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