Administrative Services Asst/UKHC

Posting Details

Posting Details

Job Title Administrative Services Asst/UKHC Requisition Number RE54850 Working Title Administrative Services Asst Department Name H4007:Chief Medical Office Work Location Lexington, KY Grade Level 08 Salary Range $19.00-30.09/hour Type of Position Staff Position Time Status Full-Time Required Education

AA

Click here for more information about equivalencies: https://hr.uky.edu/employment/working-uk/equivalencies Required Related Experience

4 yrs

Required License/Registration/Certification

None

Physical Requirements

The physical requirements of this position include: occasionally lifting, pushing, and/or pulling objects up to 25lbs; standing or walking with objects up to 25lbs; and sitting at a computer workstation for extended periods of time with repetitive motions (such as typing).

Shift

Days; Monday through Friday; 8:00am - 5:00pm. Occasional evenings and weekends to meet business needs.

Job Summary

UK HealthCare has an exciting opportunity for an Administrative Support Specialist to join our Executive Chief Medical Office team. In this crucial role, you will support the Chief of Medical Staff Affairs and Cardiovascular and Transplant Service Line Directors, ensuring seamless administrative and clerical operations.

Key Responsibilities

• Provide top-notch administrative and clerical support to senior executives.
• Manage administrative operations for various projects (to be determined).
• Handle financial duties with precision and a high level of attention to detail.
• Coordinate business activities, including overseeing calendars, scheduling, and organizing internal/external meetings and logistics.
• Schedule and manage business trips efficiently.

What We're Looking For:

• Proven ability to manage multiple tasks while maintaining accuracy in a fast-paced, professional environment.
• Proficiency in Microsoft Office.
• Exceptional attention to detail and strong planning and organizational skills.
• Effective written and verbal communication skills.
• Ability to solve routine problems and manage resources effectively.
• Demonstrated ability to provide superior customer service, excellent time management, and sound judgement.
• Respectful and professional demeanor at all times.

Why Work Here

• Play a visible, high-impact role supporting executive leadership at one of the region's leading academic medical centers
• Gain direct exposure to strategic initiatives within the Chief Medical Office and key service lines, including cardiovascular and transplant
• Contribute to meaningful work that supports patient care, clinical excellence, and operational success
• Work in a fast-paced, professional environment where your organization, judgment, and attention to detail are valued
• Build strong partnerships with senior leaders and cross-functional teams across UK HealthCare
• Grow your career through hands-on experience, skill development, and opportunities to take on new projects and responsibilities

If you're looking for a role where you can make an impact, develop professionally, and support mission-driven healthcare leadership, this is an excellent opportunity.

Skills / Knowledge / Abilities

Advanced word processing, office procedures, administrative abilities and database management.

Does this position have supervisory responsibilities? No Preferred Education/Experience

Associates Degree and 4 years administrative/clerical support experience or equivalent.

Deadline to Apply 06/24/2026 Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Briefly describe your professional experience working in an office/clinical or hospital setting.

(Open Ended Question)

• • Rate your level of expertise in using Microsoft Office Suite (Word, Windows, Excel, and PowerPoint).

• None

• Basic

• Average

• Proficient

• Expert

• • How many years of paid administrative work experience do you have? (i.e. responsible for administrative tasks of data entry, mailings, greeting guests, or other activities requiring organization and communication).

• None

• More than 0, up through 1 year

• More than 1 year, up through 3 years

• More than 3 years, up through 5 years

• More than 5 years

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter