The Administrative Services Coordinator II will provide necessary administrative support to Department faculty and staff and to the Department Director as necessary. This role will also assist with facility management as required.
1. Provide administrative support for outpatient faculty and staff, including office phone and reception coverage.2. Assist with the preparation of department/program reports and spreadsheets, reference lists, reprint files, orientation handbooks and data collection files. Research, develop and design brochures and information flyers describing departmental services.3. Assist faculty/staff in composition and preparation of memos, papers, reports, grants, etc. Activities will include, but are not limited to typing, proofing, transcription, data summarization, copying, distribution, etc. Creation of department training manuals including research through design and production.4. Create, organize and maintain a filing system for programmatic administrative information, policies, records, data, data forms, correspondence, etc. Create and modify forms as necessary.5. Provide research and administrative support for special projects, prepare data, report and slides, follow-up on projects and studies. Design posters and slide presentations for national professional meetings. Provide training to staff as necessary in use of presentation software.6. Participate in and maintain minutes of meetings as required. 7. Provide back-up administrative support for Care Center clinicians.8. Coordinate staff efforts in routine department operations/special projects. Ensure compliance with Institute policies.9. Ensure safe and clean patient environments and staff offices, including communicating with Facilities and Housekeeping departments.10. Monitor and implement a system for taking inventory of, maintaining, and ordering program equipment and supplies.11. Schedule and greet office visitors, respond to, and direct phone calls and direct and distribute department/Institute correspondence according to established procedures.
EDUCATION:High School diploma, GED, or equivalent required. Associate degree or bachelor’s degree preferred.
EXPERIENCE:Three years’ experience providing administrative support, preferably in a healthcare setting.