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Administrative Services Coordinator / Property Administrator

Pyramid Consulting, Inc

Washington, DC

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JOB DETAILS
SALARY
$20–$22.50 Per Hour
SKILLS
Accounts Payable, Accounts Receivable, Accounts Receivable Processing, Administrative Skills, Artificial Intelligence (AI), Billing, Commercial Real Estate, Communication Skills, Consulting, Contract Management, Contract Processing, Cross-Functional, Customer Support/Service, Detail Oriented, Documentation, Employee Benefits, Establish Priorities, Insurance Documentation, Interpersonal Skills, Mail Processing, Mail Services, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Peer-to-Peer Architecture, Presentation/Verbal Skills, Problem Solving Skills, Procure to Pay/Purchase to Pay (P2P), Property Maintenance, Property Management, Purchase Orders, Purchasing/Procurement, Real Estate, Record Keeping, Short Messaging Service (SMS), Telephone Skills, Writing Skills
LOCATION
Washington, DC
POSTED
1 day ago
Immediate need for a talented Administrative Services Coordinator / Property Administrator. This is a 04+months contract opportunity with long-term potential and is located in Washington, DC(Onsite). Please review the job description below and contact me ASAP if you are interested.

Job ID:26-21862

Pay Range: $20 - $22.50/hour.  Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:
  • Provide administrative support to the onsite property management team
  • Answer phones, greet tenants, visitors, vendors, and clients professionally
  • Manage digital and physical filing systems while maintaining confidential records
  • Handle incoming and outgoing mail, courier services, and office supply inventory
  • Track and maintain Certificates of Insurance and other compliance documentation
  • Process accounts payable and receivable, including invoices, payments, and tenant billing statements
  • Enter invoices into the Procure-to-Pay (P2P) system and monitor approval workflows
  • Create, submit, and track purchase orders and vendor contracts
  • Coordinate work orders with building operations and maintenance teams
  • Serve as the primary liaison between tenants and building management
  • Support meetings, tenant events, and day-to-day office operations
  • Perform additional administrative and operational duties as assigned by management
  • Location: 2000 M Street NW, Washington, DC
  • Work Arrangement: 100% Onsite
  • Schedule: Monday–Friday, 8:30 AM – 5:00 PM EST
  • Assignment Duration: 4 months with possible extension and potential for full-time conversion
  • Interview Process: 1–2 rounds (Virtual and/or Onsite)
  • Background Check: Standard background screening (No drug test required)
Key Requirements and Technology Experience:
  • Key Skills: 2–3 years of administrative, office support, or property administration experience
  • Strong experience with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Experience processing invoices, purchase orders, accounts payable/receivable, or financial documentation
  • Excellent customer service, communication, and organizational skills
  • Strong attention to detail with the ability to prioritize multiple tasks in a fast-paced environment
  • High school diploma, GED, or equivalent experience required
  • Proficiency with Microsoft Office Suite and general office software
  • Experience with invoice processing, purchase orders, and financial documentation
  • Strong organizational, multitasking, and problem-solving abilities
  • Excellent written and verbal communication skills
  • Professional customer service and front desk/reception experience
  • Ability to work independently while collaborating with cross-functional teams
  • Reliable attendance and punctuality with a strong work ethic
  • Previous property management or commercial real estate experience
  • Familiarity with Procure-to-Pay (P2P) systems
  • Experience coordinating with vendors, engineers, and building operations staff
  • Knowledge of procurement processes, contract administration, and compliance documentation
  • Strong office etiquette and ability to thrive in a collaborative team environment
Our client is a leading Real Estate Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
 
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Pyramid Consulting, Inc

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