Administrative Services Coordinator
Salary
$18.46 - $30.46 Hourly
Location
7000 Florida Street Punta Gorda 33950, FL
Job Type
Full-time
Job Number
2026-00202
Department
PW - DIV DIRECTOR
Opening Date
06/15/2026
Closing Date
6/29/2026 11:59 PM Eastern
FLSA
Non-Exempt
Bargaining Unit
NB
How You Can Help Us Make a Difference
Are you an organized professional who enjoys keeping operations running smoothly and supporting a team's success? In this role, you'll oversee a wide range of administrative functions that help ensure the efficient day-to-day operation of the Public Works department. From budget administration to records management, purchasing, and staff support, your work will play a vital role in keeping departmental operations on track.
You'll coordinate office procedures, maintain personnel and training records, and assist with budget preparation and financial reporting. You'll also oversee purchasing activities, monitor expenditures, manage contracts and records, and coordinate facility maintenance, equipment needs, and vendor services. Working closely with department leadership, you'll help develop efficient administrative processes and support compliance with County policies and procedures.
This position also serves as a key resource for staff and the public. You'll schedule meetings, training sessions, and travel arrangements; respond to customer inquiries and concerns; prepare reports, correspondence, and other administrative documents; and support special projects as needed. Depending on the department, you may also assist with personnel-related activities, website content management, records retention, petty cash oversight, or notary services.
If you're detail-oriented, customer-focused, and enjoy balancing multiple priorities in a fast-paced environment, this role offers an opportunity to make a meaningful impact by supporting the people, processes, and operations that keep County services running effectively.
Education & Credentials That Power This Role
Education and Experience:
An equivalent combination of relevant training, education and experience:
Licenses and/or Certificates:
Depending on area of assignment:
Must maintain a valid driver's license.
Depending on area of assignment, may be required to obtain and maintain licensure as a Notary Public.
Your Purpose & Day-To-Day Journey
You have a strong understanding of departmental policies, modern office practices, and proficiency in Microsoft Word, Excel, PowerPoint, and other business software applications. You're familiar with local government operations and can effectively interpret departmental procedures, policies, and administrative processes.
You bring solid administrative and organizational skills, including experience preparing correspondence, maintaining records, managing data, and supporting day-to-day office operations. Your attention to detail, analytical abilities, and research skills help you identify solutions, improve processes, and ensure work is completed accurately and efficiently.
You're an effective communicator with strong written and verbal communication skills, capable of interacting professionally with staff, leadership, vendors, and the public. You can prioritize competing responsibilities, meet deadlines, and exercise sound judgment while handling confidential or sensitive information.
In addition, you're proficient with office technology, including computers, multi-line phone systems, scanners, copiers, and other business equipment. You have strong data entry and recordkeeping skills and can prepare reports, business correspondence, and procedural documents with minimal supervision.
Above all, you're a dependable team player who provides exceptional customer service, builds positive working relationships, and can effectively support and guide administrative staff while contributing to the overall success of the department.
Extra Details You Should Know
PHYSICAL DEMANDS
Walking, sitting, hearing, seeing up close, talking, standing, finger movement, repetitive motions. Occasional lifting up to 15 lbs.
WORK ENVIRONMENT
Work is performed in a relatively safe, and secure work environment.
RISK/SAFETY CONDITIONS
The position requires no exposure or risk related to physical and/or mental health and safety.
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
Charlotte County is an Affirmative Action/ADA/Veterans' Preference and Equal Opportunity Employer. Women, Minorities, and Persons
with Disabilities are Encouraged to Apply.
EMERGENCY RESPONSE/RECOVERY ACTIVITIES:
All County employees are required to work before, during, or after an emergency as needed. This may include temporarily being assigned to work and performing duties outside of the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.
Charlotte County is an Affirmative Action, ADA and Equal Opportunity Employer. Women, minorities, and persons with disabilities are encouraged to apply. As a veterans preference employer, certain service members and veterans, and the spouses and family members of such service members and veterans, who claim and meet eligibility requirements of veterans' preference, receive preference and priority in employment and are encouraged to apply. In addition, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements.
All positions with Charlotte County may be subject to drug testing in accordance with the Drug-Free Workplace Program and/or County policy.
Charlotte County Board of County Commissioners offers a comprehensive benefits package to regular full-time employees.
Charlotte County Benefits & Total Rewards
Employer Charlotte, County of (FL)
Address 18500 Murdock Circle
Room 130
Port Charlotte, Florida, 33948
Phone 941-743-1260