Administrative Services Manager A / Faculty Support Liaison

About Us

Cascadia College is seeking highly motivated individuals who are interested in being part of a small yet dynamic community, with a faculty and staff that are dedicated to meeting the needs of our intersectional, diverse students. Cascadia College is committed to creating and supporting an equitable and inclusive faculty, staff, and student population centered on dismantling systemic oppression and historic marginalization. Individual differences are celebrated in a community of learners focused on social justice, diversity, equity and inclusion.

Application Instructions

Vacancy Announcement

Administrative Services Manager A / Faculty Support Liaison

Classified #106E

Priority Consideration Deadline: Open Until September 18th, 2026

ATTENTION CANDIDATES!

In order to submit a complete application and receive full consideration by the Search Committee, please include the following attachments with your online application:

• Equity Statement (expected length 500 to 800 words) to include each of the following elements:

• A description of a time when you recognized an equity issue. What was the issue? What did you do to make a difference? What did you learn about equity through this experience?

• A detailed description of how you are seeking to learn more about equity related issues including but not limited to race, gender, LGBTQ+, disability (ableism), age (ageism), socioeconomic class, and body diversity.

• An explanation of how you will contribute to equity at Cascadia (i.e. closing the achievement gap and raising the retention rates amongst historically marginalized students), as well as actively work against the institutionalized norms of oppression against historically marginalized people.

• Cover Letter (not to exceed 1,000 words) that specifically addresses how your qualifications and experiences meet or exceed the minimum qualifications, preferred qualifications, and the characteristics of the position.

• Resume

Position Overview

Under the general supervision of the Assistant Director of Student Learning Program Operations and Support, the Faculty Support Liaison is the main point person for all aspects of faculty support including new faculty onboarding processes, office assignments, tracking faculty observations and professional development, and syllabi and office hours tracking. This position processes quarterly associate faculty contracts and full-time faculty moonlight contracts in accordance with established timelines, and processes faculty additional duties and quarterly internships compensation. Job duties are specific to supporting the Student Learning Deans and Directors, and with the faculty who report to them. The Faculty Support Liaison provides administrative support to faculty-led committees, maintains internal faculty resources, and ensures accurate record keeping, and includes coordination with external departments like Information Technology Services, Human Resources, Finance, and Marketing and Communications.

As the Administrative Services Manager A - Faculty Support Liaison, it is expected that the following qualities will be demonstrated daily: a high degree of understanding and empathy for all students, faculty, staff and visitors, as well as the ability to encourage the inclusion of all voices in decision-making, promoting equity in all areas, and actively working against institutionalized norms of oppression against historically marginalized people.

Employee Type: Full Time Classified, Non-Permanent

Initial Salary: $4,633 - $5,240 Monthly DOE + 5% King County Premium Pay (KCPP)

Supervising Position: Assistant Director of Student Learning Program Operations and Support

Essential Duties

Essential Duties and Responsibilities:

• Coordinate onboarding process and all necessary resources for new and returning faculty and staff including office space, email accounts, badge access, and access to various faculty resources such as Canvas and SharePoint
• Process and track all faculty workload & class assignments including quarterly full-time faculty moonlight contracts and associate faculty contracts in ctcLink according to established timelines
• Track and process faculty additional duties and stipend payments
• Coordinate with HR compliance officer to stay up-to date on updates to the faculty Contract Bargained Agreement (CBA) and ensure Student Learning processes are aligned with contract requirements
• Submit, track, and report forms and contracts for quarterly internships, service learning, and student independent studies
• Maintain and track faculty observation and promotion status documentation for Probationary, Associate, and Priority Hire faculty
• Collect, process, and track faculty course syllabi and office hours each quarter, and assure this information is correct and accessible to others
• Budget tracking and record keeping for program-specific grants and various Student Learning committees such as the Teaching Learning Academy (TLA)
• Track faculty professional development budgets, track status, usage, and available funds
• Submit faculty-related expense reports and travel authorizations
• Schedule meetings, record, and disseminate notes for Student Learning faculty-focused committees including Division Chairs, the Teaching and Learning Academy (TLA), and Faculty Assembly Facilitators
• Assist in the coordination and facilitation of the TLA new faculty orientation, providing information and documentation to help faculty succeed at Cascadia
• Maintain and update faculty resources including TLA and Faculty Council materials on internal sites such as Go.Cascadia and SharePoint

Other Duties as Assigned:

• Attend and participate in meetings or committees to represent Student Learning needs as assigned.
• Act as a resource to faculty on Cascadia College processes and procedures
• Participate on faculty or staff hiring committees as needed
• Assist in planning and executing of special events or meetings and participation and assistance with campus-wide events as directed
• Perform related duties as required
• Performs other related duties of a similar nature or level as assigned.

Education & Experience

Minimum Qualifications:

• Bachelor¿s Degree. Additional administrative or supervisory experience may substitute for educational requirements.
• One year of related full-time administrative and/or supervisory experience or equivalent education/experience.
• Demonstrated commitment to and interest in diversity, equity and inclusion and the ability to support a multicultural workplace and educational environment

Preferred Qualifications:

• Excellent clerical skills to include filing, record keeping, database work, data entry, creating/formatting documents and correspondence, proof-reading and meeting deadlines.
• Demonstrated commitment to pluralism and the ability to support a diverse workplace and educational environment

Knowledge of:

• Proficiency with computers and Microsoft Office Suite programs specifically Word, Excel, Outlook and Publisher.
• Proficiency with all basic office equipment.
• Familiarity with student management software such as SMS or ctcLink (PeopleSoft Campus Solutions.)
• Working knowledge of Cascadia¿s mission, vision, values and strategic directions.
• Excellent knowledge of campus resources and Cascadia¿s organizational chart/structure.
• Knowledge/Experience with clerical skills. Examples include filing, record keeping, database work, data entry, creating/formatting documents and correspondence, proof-reading and meeting deadlines.
• Proficient use of spreadsheet and database software.
• An understanding of FERPA rules and regulations, and willingness to abide by these regulations.

Skill in:

• Excellent verbal and written communication skills.
• Relay accurate information about Cascadia¿s policy and procedures to faculty and students.
• Workload Management: organize multiple complex assignments with competing deadlines and priorities.
• Customer Services/Focus: builds and maintains internal and external customer satisfaction with products and services offered by the organization.
• Ethics and Integrity: earns the trust, respect, and confidence of coworkers and customers through consistent honesty, forthrightness and professionalism in all interactions.
• Inclusiveness: actively contributes to a work environment that embraces diversity and uses diverse perspectives to enhance the attainment of organizational goals.
• Communications Effectiveness: conveys clear, timely, persuasive messages that positively influence the thoughts and actions of others.
• Tact and Diplomacy: responds to difficult, stressful or sensitive interpersonal situations in ways that reduce or minimize potential conflict and maintains good working relationships among internal and external customers.
• Adaptability/Flexibility: adapts easily to changing business needs, conditions and work responsibilities. Adapts approach, goals and methods to achieve successful solutions and results in dynamic situations.
• Accountability: accepts personal responsibility for the quality and timeliness of his/her work. Can be relied upon to achieve excellent results with little need for oversight.
• Resourcefulness in Problem Solving: uses intelligence, common sense, hard work and tenacity to solve particularly difficult or complicated challenges.
• Self-Knowledge: Development and Continual Learning demonstrates an ongoing commitment to learning and self-improvement.
• Creative and Innovative Thinking: develop ideas that provide solutions to all types of workplace challenges.
• Positive attitude and warm/helpful presence: ability to make others feel comfortable.
• Multi-task: to successfully perform, organize and prioritize multiple projects with conflicting/coinciding deadlines.

Ability to:

• Ability to successfully work with individuals with diverse backgrounds including, but not limited to prior education history, future education goals, English proficiency, race, color, religion, sex and/or gender (including expression), sexual orientation, national origin, age, backgrounds, abilities, and national origin
• Support and promote diversity, equity and inclusion in the work and educational environment
• Work with confidential data.
• Use multi-line phone system.
• Develop and maintain records, sorting and calculating data; and import/export data from/to other software applications or programs.
• Direct the work of others.
• Learn and abide by Cascadia Community College procedures.
• Navigate the My.Cascadia internal site and Cascadia¿s Website for independent information research.
• Handle high stress/emergency situation by diffusing tension and responding appropriately to immediate needs.

Terms of Employment

This is a full-time, twelve-month Classified position. This position works 40 hours per week, Monday through Friday; may include occasional evening responsibilities. This position works 40 hours per week, Monday - Friday; may include occasional evening responsibilities. The position is allocated to pay Range 50 under the Higher Education Salary Schedule. Initial base salary placement is $4,633.00 - $5,240.00 per month, with yearly step increases to the maximum salary of $6,229.00 (Step M) per month (not including the 5% King County Premium Pay). This is a represented position.

Cascadia College employees receive a 5% King County Premium Pay in addition to base salary for the 2026-2027 Fiscal Year.

This position has been designated as a bargaining unit position by the Washington Public Employees Association. Following a successful probationary/trial service period, employees attain permanent status.

Cascadia College offers a comprehensive benefit package including tuition fee waiver.

Physical Work Environment

Semi-Sedentary Work: Involves staying in a stationary position to a significant degree. Jobs are sedentary if moving is required only occasionally and all other sedentary criteria are met.

The College is currently in hybrid operations, with many assignments completed in an online environment during this time. Full-time employees are expected to be on-campus at least three (3) days per week with the option to work remotely for the remainder of their working days. This position will perform work in a standard office setting, use standard office equipment and physically attend meetings both on and off campus and requires the ability to communicate in person or through appropriate means.

Positions in this class typically require operating a computer, communicating, observing, and repetitive motions.

This position involves exerting between 10-30 pounds of force occasionally and/or a negligible amount of force frequently to transport, put, install, remove, or otherwise move objects, with or without reasonable accommodation.

Condition of Employment

As an institution that upholds the value of diversity, equity and inclusion of every individual, Cascadia College expects its employees to embody and promote these values. Both current and prospective employees of the College are encouraged to seek deeper understanding in these areas as part of professional growth.

Cascadia College maintains a drug-free work and learning environment and prohibits smoking in all college buildings and state-owned vehicles.

Benefits

Cascadia College offers comprehensive Benefits packages to support you and your family in a variety of ways. All eligible employees, retirees, and their dependents are offered: medical, dental, and vision plan options; life insurance; long-term disability insurance; medical and dependent care reimbursement accounts; leave programs; employee assistance programs; tuition waiver; optional credit union participation; optional home/auto insurance, and retirement planning.

To learn more about the benefits offered here, please click on the Employee Benefits tab located on our Jobs at Cascadia webpage or click here: https://www.cascadia.edu/about/jobs/default.aspx

Campus Safety

In recognition of the Jeanne Clery Act, information on our campus safety can be found at www.uwb.edu/safety.

Cascadia Commitment

Cascadia College is committed to creating and supporting a diverse faculty, staff and student population. Individual differences are celebrated in a community of learners focused on diversity, equity and inclusion. Cascadia does not discriminate on the basis of race, color, religion/creed, sex/gender, sexual orientation, national origin, citizenship or immigration status, age, genetic information, marital or honorably discharged veteran or military status, or the presence of any sensory, mental or physical disability, and is prohibited from discrimination in such a manner by college policy and state and federal law. Persons with disabilities needing assistance in the application process may make request to the Human Resources Office by calling (425) 352-8880.