ADMINISTRATIVE SERVICES MANAGER - DEVELOPMENT SERVICES
Salary
$118,559.71 - $164,064.78 Annually
Location
San Marcos, CA
Job Type
Full Time
Job Number
2026 - 35
Department
Development Services
Opening Date
05/26/2026
Closing Date
6/9/2026 4:00 PM Pacific
FLSA
Exempt
SUMMARY DESCRIPTION
The City is seeking an experienced and collaborative leader to serve as Administrative Services Manager within the Development Services Department. This position provides leadership for the department's administrative team and oversees the operational, project coordination, and business support functions.
Working under the direction of the Development Services Director, the Administrative Services Manager will lead administrative operations through process improvement, workflow coordination, operational analysis, and strategic support initiatives. The position plays a key role in enhancing efficiency, consistency, compliance, and customer service across the department.
The ideal candidate will be a strong organizational leader with experience in administrative operations, project management, and business process improvement, along with the ability to build collaborative relationships and support complex, fast-paced technical operations.
Key Responsibilities
This position provides leadership and oversight of departmental administrative operations and staff while supporting the effective delivery of Development Services programs and projects. Responsibilities include managing administrative functions, coordinating operational and project support activities, improving business processes and workflows, monitoring performance and compliance, supporting budget and contract administration, and implementing organizational and technology improvements that enhance efficiency, consistency, and customer service.
Knowledge & Skills
Knowledge of administrative operations, business services, project coordination, workflow analysis, process improvement, and staff supervision. Experience working in a technical construction and engineering environment is highly desired. Skilled in operational planning, records and contract administration, budget tracking, data analysis, performance measurement, policy and procedure development, and the use of modern business systems and office technologies. Strong communication, organizational, and customer service skills are essential.
Abilities
Success in this role requires strong leadership, organizational, and analytical skills within a fast-paced technical environment. The ideal candidate is capable of managing multiple operational priorities and projects while supporting efficient and customer-focused departmental services. This position requires the ability to evaluate workflows and operational challenges, develop practical solutions, and implement process improvements that enhance efficiency, consistency, and service delivery. The role also requires effective communication and collaboration with staff, leadership, and stakeholders, along with the judgment, initiative, and professionalism necessary to support complex departmental operations and organizational goals.
Highly Desirable
RECRUITMENT TIMELINE:
APPLICATION PERIOD Applications accepted beginning May 26, 2026OPEN UNTIL FILLED
Applications must be received by 4:00pm, June 9, 2026
FIRST ROUND INTERVIEWS
June 22, 2026
SECOND ROUND INTERVIEWS
July 26, 2026
REPRESENTATIVE DUTIES
Please review the following job description for the Administrative Services Manager.
Holidays - The City observes fourteen (14) paid holidays that include eleven (11) specifically designated days and three (3) floating holidays.
Vacation Leave - A new employee will accrue eighty (80) hours of vacation per calendar year for the first two years of service, one hundred, twenty (120) hours for years three through five, one hundred, sixty (160) hours for years six through ten and two hundred (200) hours after eleven years. Vacation accrual begins immediately; however, a new employee is not eligible to take vacation leave until the completion of six (6) months of service with the City.
Sick Leave - A new employee will earn ninety-six (96) hours of sick leave each year.
Bereavement Leave - Employees are eligible to use up to 40 hours of bereavement leave per fiscal year.
Executive Leave - As a "Mid Management Exempt" At Will employee, you will receive sixty (60) hours of Executive Leave per fiscal year. This leave cannot roll over, has no cash value, and any leave not used by June 30th of each year will be lost.
Group Health Insurance Program - A new employee will become a member of one of the Citys group health plans (Aetna HMO, Aetna AWH HMO, Aetna PPO, or Kaiser HMO) effective the first day of the month following their date of hire. The City will pay 90% of the health care premium and employees will pick up 10% of the premiums of the plan they select.
Voluntary Dental/Vision Insurance Programs - The City offers two voluntary dental insurance programs, an HMO program and a PPO Program, as well as a voluntary vision insurance program.
Section 125 Flexible Spending Account - All employees are eligible to participate in the Citys Section 125 Flexible Spending Account plan administered by Benefit Coordinators Corporation (BCC). This is an IRS-approved plan which enables you to have withheld from your paycheck an amount to cover eligible dependent care, and certain eligible medical expenses without being subject to federal income or social security tax on the income used to pay for these benefits.
Retirement - The City participates in both the Social Security (FICA) and the California Public Employees Retirement Systems (CalPERS). The City currently contracts with CalPERS for the 2% at 55 benefit formula, Post-Retirement Survivor Allowance, and 3 year average final pay for CLASSIC members and 2% at 62, Post-Retirement Survivor Allowance, and 3 year average final pay for PEPRA (new) members. Employees will contribute 7% or 6.5% towards CalPERS, depending whether a classic or new member.
Retiree Health Savings (RHS) - All employees participate in a Retiree Health Savings plan through the ICMA/MissionSquare Retirement Corporation.
Deferred Compensation Employer Match Program - The City offers a Deferred Compensation Employer Match Program, matching employee contributions up to 2%
Additional Benefits - The City offers additional benefits such as short and long-term disability, group life insurance, accidental death and dismemberment insurance, employee benefit allocation program and workers compensation insurance.
01
Describe your experience managing administrative or operational functions, including staff supervision, workflow coordination, and service delivery.
02
Provide an example of how you used data, financial information, or performance metrics to improve operations or support decision-making.
03
Describe your leadership in process improvement initiatives you led, including the issue identified, actions taken, and results achieved.
Required Question
Employer City of San Marcos
Address 1 Civic Center Dr.
San Marcos, California, 92069
Phone 760-744-1050
Website http://www.sanmarcosca.gov