Administrative Services Manager

Administrative Services Manager

Salary

$65,544.45 Annually

Location

City of Hopewell, VA

Job Type

Regular Full-Time

Job Number

HF071026-01

Department

Healthy Families

Opening Date

07/10/2026

Closing Date

7/17/2026 11:59 PM Eastern

• Description
• Benefits

Description

Performs complex administrative work assisting in the management of daily operations of the assigned department, overseeing the maintenance of records, communications, and fiscal management, and related work as apparent or assigned. Work is performed under general direction. Supervision is exercised over subordinate personnel.

Examples of Duties

• Coordinates and oversees the department's daily operations as it pertains to staffing, purchasing, finance, and/or accounting decisions to include review of invoices, vouchers, and bills for payment. Supervises direct reports; assigns, directs, trains, and inspects the work of staff; rewards, disciplines, coaches, counsels, and evaluates staff performance; develops staff schedules; recommends transfers, promotions, suspensions, terminations, and demotions.

• Oversees and monitors departmental budget preparation and control; assists with requesting bids, evaluating responses, and managing contracts; researches and writes Federal, State, and private grants.

• Supervises the preparation and maintenance of personnel and other records.

• Acts as a liaison between the department and other City departments or divisions; consults with officials or other divisions and departments on current issues and projects; represents the department or division head as delegated.

• Prepares a variety of reports to assist top management in decision-making and to meet regulatory requirements.

• Assists management with long-term planning including development of agency goals, objectives, and policies; evaluates current department policies, procedures, and projects under way and makes appropriate change recommendations.

Typical Qualifications

Minimum Education and Experience:

• Bachelor's degree in business administration or related field and considerable experience in office management including supervising administrative support staff, or equivalent combination of education and experience.

Licenses and/or Certifications:

• None.

Knowledge:

• Thorough understanding of public sector laws, regulations, and administration.

Technical expertise in functional area.

Skills:

• Strong communication, organization, and time-management skills.

Abilities:

• Ability to build and maintain relationships with all levels of organization and the general public.

Supplemental Information

Work Environment:

• Work is primarily performed in an indoor, climate-controlled, pleasant environment.

Essential Physical Activities:

• Grasping, hearing, seeing up close, talking, standing, finger movement, and repetitive motions.

DISCLAIMER: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of employees assigned to this job.

For more information on benefits provided by the City of Hopewell, please visit the link below:

https://hopewellva.gov/202/Benefits-Plans

Employer City of Hopewell

Address 300 N Main St, Ste 223

Hopewell, Virginia, 23860

Phone 804-541-2211

804-541-2245

Website https://hopewellva.gov/employment-opportunities/