ADMINISTRATIVE SERVICES OFFICER 1
Salary
$70,282.08 - $104,713.20 Annually
Location
Reno
Job Type
Full-Time
Job Number
2026-03006
Department
DHS - AGING AND DISABILITY SERVICES DIVISION
Opening Date
07/09/2026
Closing Date
7/16/2026 11:59 PM Pacific
FLSA
Non-Exempt
Bargaining Unit
N/A
Salary Grade
37
Full Physical Address of Position (City, State, Zip)
10375 Professional Circle, Reno, Nevada 89521
Job Summary
Administrative Services Officers function as business managers for a department, large division or major program area, with responsibility for accounting, budgeting and fiscal management. Additional responsibilities are varied and include planning, organizing, coordinating and supervising work in two or more business functions such as purchasing and warehouse operations; contracts and leases; human resources; Information Technology; buildings and grounds maintenance; facilities management and construction; food and laundry services; investments; vehicle utilization and maintenance; and/or communication equipment and office support services.
The Aging and Disability Services (ADSD) is currently recruiting for an Administrative Services Officer 1 in Reno, Nevada. This position may be used to fill current and future vacancies as they occur in the following program: Fiscal. The Administrative Services Officer (ASO1) helps monitor agency budgets and disseminate accurate fiscal information and reports in a timely manner. The ASO1 will assist in developing the agencies biennial budget request, prepare monthly operating statements, BETS and MAPS for Seirra and Rural Regional Center budget accounts. They will oversee accounting activities to ensure proper coding of expenditures in compliance with applicable rules and regulations. The position will supervise and manage the Accounts Payable (A/P) and Billing, Accounts Receivable (A/R) functions, advise management on matters concerning agency funds to assure compliance with regulations and law. They will be expected to train, supervise, and provide timely appraisal reviews of direct report staff and support subordinate supervisors to ensure appraisals of front-line staff are completed timely. The ASO1 must demonstrate effective and respectful communication with all staff and customers in every situation. This position is responsible for maintaining strict confidentiality when handling sensitive documents and ensuring full compliance with HIPAA and all other relevant regulations. The ASO1 is required to prepare and submit accurate reports to internal and external entities within established deadlines, including Federal agencies, the State Controller's Office, State Treasurer's Office, Governor's Finance Office, and the Grants Management Unit. All work must be performed in accordance with Division policies and procedures, as well as NRS, NAC, and HIPAA requirements. A valid driver's license is required. ADSD fosters a positive, inclusive, and diverse work environment that values innovation, teamwork, and collaboration. The mission of ADSD is to empower individuals and their support systems by providing resources for disabilities and aging - connecting Nevadans to services and improving their quality of life.
Essential Qualifications
Bachelors degree from an accredited college or university in business administration, accounting, finance or related field and three years of professional experience including two years of responsibility for major business operations/functions such as grants administration, contract and lease administration, purchasing and warehouse operations, human resources, Information Technology or facilities maintenance and construction; and one year of experience formulating, developing and analyzing program or agency budgets and/or conducting statistical/economic data collection, analysis and research involving the application of advanced statistical, mathematical and economic principles and research modeling; OR one year of experience as a Budget Analyst II or Economist II in Nevada State service performing duties as described above; OR two years of experience as a Management Analyst II in Nevada State service performing duties as described above; OR an equivalent combination of education and experience as described above.
Job Duties
Formulate, develop and monitor comprehensive agency and/or program budgets; research and compile information regarding proposed purchases, expenditures and contracts; prepare and present oral and written justifications for budget proposals; compare expenditures against spending authority; approve transactions; develop revenue and expenditure forecasts by analyzing historical fiscal data and trends and assessing program needs.
Plan, organize and oversee agency/program accounting functions; develop, implement and revise policies and procedures related to the collection and disbursement of funds; establish and monitor internal control procedures and reporting processes; oversee the development and enhancement of automated systems used to maintain records and generate reports; prepare, review and distribute financial reports to management and external agencies; assist internal and external auditors by providing requested information.
Work collaboratively with representatives of other State agencies, federal and local jurisdictions, regulatory agencies, vendors, contractors and others in the community to coordinate activities, provide and obtain information, resolve problems, and represent the interests of management.
Analyze and resolve operating and fiscal management problems; prepare, review and evaluate a variety of materials including financial reports, budget status reports, contracts, leases and other documents in order to identify problems and trends, develop solutions, and advise management on alternative courses of action; research and interpret documentation related to assigned functions to determine applicable precedents, regulations and/or administrative guidelines.
Oversee activities related to budget, fiscal management and other assigned areas of responsibility to ensure compliance with applicable laws, regulations, policies, administrative guidelines and standards.
Oversee the preparation and maintenance of comprehensive records related to budget, accounting, fiscal management and other areas of responsibility; develop retention schedules and policies in accordance with legal requirements and State regulations.
Identify, plan, and coordinate capital improvement projects; develop project specifications; evaluate bids; present and defend project proposals and status reports; and monitor construction and repair activities.
Plan, organize and manage programs and activities in assigned areas of responsibility; develop and implement goals and objectives; review and evaluate outcomes and results; assess program effectiveness and propose enhancements to improve efficiency and effectiveness; develop innovative solutions to operational problems; train, supervise and evaluate the performance of other personnel as assigned.
Perform related duties as assigned.
Under general supervision, incumbents manage some or all of the functions described in the series concept. In a large department, division or major program area incumbents typically report to a higher level Administrative Services Officer and are responsible for smaller scale budgets or programs for he agency. Or in a small agency, incumbents manage most of the functions described in the series concept and typically report to a department director or deputy director.
Knowledge, Skills, and Abilities
General knowledge of: budgeting principles and practices; accounting principles and practices.
Ability to: read and interpret financial documents such as statements, budgets, contracts and reports related to business processes; read, interpret and apply rules, regulations and statutes to determine and ensure compliance and provide direction to management and staff; write clear and concise policies, procedures, reports and justifications using correct English grammar, vocabulary, spelling and punctuation; communicate orally to instruct, advise or persuade management, staff and others regarding budget requests, policy interpretation, fiscal status and business operations; train, supervise and evaluate the performance of assigned personnel; establish and maintain cooperative and effective working relationships with management, staff, vendors, auditors and the public; research, organize and analyze data related to budget, fiscal management and business operations; operate a personal computer including spreadsheet, database and word processing software; identify and resolve operating and fiscal management problems; analyze data and formulate logical conclusions and recommendations; exchange ideas, information and opinions with others to define problems, concerns and objectives related to budget, finance, administration and internal controls.
Skill in: mathematical calculations and computer applications sufficient to develop complex financial and statistical models, prepare financial reports, make fiscal projections and analyze fiscal data.
Recruiter Information: Darrell Morlan; darrell.morlan@admin.nv.gov
The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.
Please send direct Inquiries or correspondence to the recruiter listed on this announcement.
Benefits include:
Health Insurance: Medical, dental, life, and disability insurance programs for employees and their dependents/family are offered through the Public Employees' Benefits Program (PEBP).
Vacation: Accrual of three weeks of annual leave each year.
Sick Leave: Accrual of three weeks of sick leave each year.
Holidays: 12 paid holidays per year.
Retirement: Participation in the Nevada Public Employees Retirement System (PERS). Employees do not contribute to Social Security but will contribute to PERS if their position is at 50% or more full-time equivalency. For more information on how PERS service may impact Social Security benefits, visit the SSA publication.
Deferred Compensation: The State offers a voluntary Deferred Compensation Program.
No Nevada state income tax.
Public Service Loan Forgiveness: Eligible due to public sector employment.
Longevity Payments Eligibility: Employees who have received a performance rating of "standard" or better and have completed eight (8) or more years of continuous service are eligible for longevity pay.
Additional benefits may apply to employees covered under a Collective Bargaining Agreement (CBA), depending on their designated bargaining unit. For more information, visit the Labor Relations Unit (LRU).
For more details about your rights and responsibilities as a State of Nevada employee, please review the State of Nevada Employee Handbook (PDF).
The following are legal holidays:
January 1.............................................. New Years Day
Third Monday in January.................. Martin Luther King, Jr.s Birthday
Third Monday in February................ Washington's Birthday
Last Monday in May........................... Memorial Day
June 19................................................ Juneteenth Day
July 4.................................................... Independence Day
First Monday in September.............. Labor Day
Last Friday in October....................... Nevada Day
November 11........................................ Veterans Day
Fourth Thursday in November........ Thanksgiving Day
Friday following the Fourth Thursday in November...................... Family Day
December 25........................................ Christmas Day
When January 1, June 19, July 4, November 11, or December 25 falls on a Saturday, the preceding Friday is the observed legal holiday. If these days fall on Sunday, the following Monday is the observed holiday. Eligibility for holiday pay is covered by the provisions of NAC 284.255
01
Do you have any of the following?
02
This position requires up to 25% of travel. Can you meet this requirement?
03
A valid drivers license is required at the time of appointment and as a condition of continuing employment. Can you meet this requirement?
04
Describe your experience monitoring and managing agency or program budgets.
05
Describe your experience preparing fiscal reports or operating statements for internal or external entities.
06
Describe your experience overseeing accounting activities to ensure proper coding and regulatory compliance.
07
Describe your experience handling confidential or sensitive information in compliance with regulations such as HIPAA.
Required Question
Employer State of Nevada (NV)
Address See Above for Agency Information
See Above for Posting Location, Nevada, 89701
Website https://nvjobs.nv.gov