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Administrative Spec I

University of Florida

Gainesville, FL

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JOB DETAILS
SALARY
$22.12–$24.52 Per Hour
SKILLS
Asset Management, Business Services, Customer Relations, Driver's License, Federal Laws and Regulations, Human Resources, Human Resources Management, Human Resources Processes, Inventory Management, Maintain Compliance, Microsoft Excel, Onboarding, Operational Support, Payroll Administration, Peoplesoft, Performance Reviews, Process Development, Process Improvement, Record Keeping, Reporting Skills, Service Delivery, Sports, State Laws and Regulations, Team Player, Transaction Processing/Management, University/School Policies
LOCATION
Gainesville, FL
POSTED
3 days ago
Are you passionate about supporting people and creating seamless processes behind the scenes? The Administrative Specialist for Recreational Sports Business Services serves as a key partner in managing human resources, payroll, and administrative operations. With a strong focus on student employment, this role helps recruit, onboard, and support a dynamic student workforce while collaborating with campus partners to ensure compliance and operational excellence. The position plays an important part in advancing the department's mission by delivering exceptional service and supporting a thriving workplace culture.
Classification Title:

Administrative Spec I

Classification Minimum Requirements:

Bachelor’s degree or an equivalent combination of education and appropriate experience.

Job Description:
  • Responsible for processing personnel transactions and related human resource functions (e.g. hiring, separation, position update, pay rate changes). Ensures compliance with university, federal, and state regulations while supporting departmental operations and serving as a key liaison across units. Disseminates HR policies, procedures, and training requirements and serves as a subject matter expert on departmental HR practices. Evaluates processes, recommends improvements, and implements changes to enhance efficiency and effectiveness.
  • Serve as support for payroll functions. Assist with review of employee time record for accuracy and proper review and filing of final pay list; include supporting documents needed for audit purposes. Reconcile between student timekeeping portal and PeopleSoft; manage retroactive pay, communicate directly with employee to verify information and/or correct discrepancies.
  • Collaborate with key stakeholders to support the onboarding and offboarding processes for student employees.  Assist with monitoring and verifying compliance training.
  • Serves as departmental contact for asset management of 500+ items, including tracking and inventory control, coordinating surplus/disposal requests, ensuring proper asset tagging (including attractive items), and maintaining accurate records in compliance with university policies.
  • Develop reports, handle special projects, tasks, and other duties as assigned. Acquire and maintain Notary Public certification and perform notary services as needed
  • Provides feedback to supervisor regarding the safety and/or condition of programs, equipment and facilities; conducts daily observations and/or uses said equipment and facilities; immediately documents and addresses all safety concerns; and operates a state vehicle as needed; other duties as assigned.
Expected Salary:

$22.12 - $24.52 per hour

Required Qualifications:

Bachelor’s degree or an equivalent combination of education and appropriate experience.

Valid driver’s license.

Ability to acquire and maintain Notary Public certification performing notary services as needed.

Preferred:

Bachelor’s Degree; understanding of UF payment procedures and PeopleSoft; excellent Excel spreadsheet skills; ability to work with minimal supervision, to think laterally and to undertake initiatives; and is self-motivated, adaptable, a great team player and customer focused.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume and the names and contact information of at least three references. 

Designated essential employee and may be required to work during campus closures.

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This is a time-limited position. 

Health Assessment Required:No

 

About the Company

U

University of Florida

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