Phoenix Group of Virginia seeks an IPT Recorder in Newport News, VA to support Navy inactive ship and vessel disposition programs at SUPSHIP. Duties include meeting documentation, action item tracking, agenda coordination, and stakeholder interface with NAVSEA and contractor personnel. Requires 2+ years in a defense or government program environment.
Position Description:
Phoenix Group of Virginia seeks an IPT Recorder to support Integrated Product Team activities at SUPSHIP Newport News in support of Navy inactive ship and vessel disposition programs. This role is responsible for meeting management, documentation, and action item tracking across multi-stakeholder program environments. The ideal candidate is highly organized, detail-oriented, and experienced working in a government or defense program setting.
Primary Functions:
Serve as the official recorder for Integrated Product Team (IPT) meetings, working groups, and program reviews in support of Navy inactive ship programs.
Capture, organize, and distribute meeting minutes, action items, decisions, and follow-up assignments in a timely and accurate manner.
Maintain and track open action item logs; follow up with responsible parties to ensure closure on schedule.
Coordinate meeting logistics including scheduling, agendas, attendance tracking, and distribution of pre-read materials.
Maintain organized records of program documentation, correspondence, and deliverables in accordance with program and contract requirements.
Support development and maintenance of program schedules and status trackers.
Interface with SUPSHIP Newport News, NAVSEA, and contractor personnel as required to support program coordination.
Prepare and distribute program status reports and briefing materials under direction of the Program Manager.
Assist with contract deliverable tracking and submission coordination.
Position Requirements:
Bachelor’s degree in Business Administration, Communications, Program Management, or a related field; or equivalent combination of education and experience.
Minimum of 2 years of experience supporting program management, meeting management, or administrative coordination in a defense or government environment.
Demonstrated ability to accurately capture and document technical and programmatic discussions in a meeting environment.
Strong written communication skills with meticulous attention to detail.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with SharePoint or similar document management platforms is a plus.
Ability to manage multiple priorities and deadlines in a fast-paced, team-oriented setting.
Additional Requirements:
Experience supporting IPTs, program reviews, or working groups in a Navy or NAVSEA program office environment.
Familiarity with government contracting terminology, CDRLs, and program documentation requirements.
Background in shipbuilding, naval programs, or vessel lifecycle management is a strong plus.
Experience with project management tools (MS Project, Smartsheet, or similar).
Work Environment:
This is a fully onsite position based in the Chesapeake, Virginia area. Work is primarily office-based with occasional attendance at pier-side or shipyard meetings. Some travel to partner sites or government facilities may be required.
Phoenix Group of Virginia Offers:
Competitive salaries
Comprehensive medical plans with Employee Assistance Program (EAP), heath savings and flexible spending accounts, and dental and vision coverage options
Company Paid Short-term and Long-Term Disability Insurance
Traditional and Roth 401(K) plans
Professional development including up to $2,500/year reimbursement for pre-approved courses, trainings, continued education, and/or certifications
Paid Flexible Time Off
9 paid holidays
Numbers & Facts
Location
Chesapeake, VA
Skills
Administrative Skillsunmatched
Business Administrationunmatched
Communication Skillsunmatched
Contract Requirementsunmatched
Detail Orientedunmatched
Document Managementunmatched
Documentationunmatched
Governmentunmatched
Government Contractsunmatched
Internet/IP Telephonyunmatched
Meeting Minutesunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Projectunmatched
Microsoft SharePointunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Naval Sea Systems Command (NAVSEA)unmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Product Supportunmatched
Project Management Softwareunmatched
Project/Program Coordinationunmatched
Project/Program Managementunmatched
Record Keepingunmatched
Reimbursementunmatched
Status Reportsunmatched
Team Playerunmatched
Technical Writingunmatched
Time Managementunmatched
Willing to Travelunmatched
Writing Skillsunmatched
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