Administrative Specialist I

Job Description - Administrative Specialist I (26001093)

Job Description

Administrative Specialist I - 26001093

Description

:

Administrative Specialist I

College of the Arts

Georgia State University

School of Music

The School of Music at Georgia State University is dedicated to preserving, promoting, and advancing humanities rich and expanding tradition of artistic music-making through performance, composition, education, and research in accordance with the urban and global initiatives of the University. We strive to create an environment that fosters collaboration, innovation, and academic excellence. Our team is committed to connecting students with Atlanta''s thriving arts scene and booming film and music industries. Through college''s partnerships with the city''s cultural organizations, students combine their craft with training in entrepreneurship and the latest digital technologies to ensure dynamic, successful careers.

This position is Part time, Benefits eligible - 30 hours per week.

The Department is seeking a dedicated and experienced Administrative Specialist I

WHAT MAKES School of Music GREAT PLACE?

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunities and mentorship
• A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO

The essential duties and responsibilities of the Administrative Specialist I are the following:

Serve as administrative support for Georgia State Bands

Maintain student records in Band administrative database

Maintain equipment / asset inventory for concert and athletic ensembles

Coordinate concert and athletic inventory with GSU Insurance and Risk Management

• Coordinate the rental and collection process for concert and athletic ensembles
• Coordinate necessary instrument repairs and maintenance with vendors
• Assist the Director of Band Operations with coordinator of major recruitment events i.e.: Southeastern Regional Concert Festival, Summer Leadership Institute, Atlanta Summer Conducting Institute
• Maintain student records in Band administrative database
• Maintain Bands calendar in Band Event database, as well as compiling Bands Performance Schedule
• Management of Band Window communications and outreach
• Under the direction of the Director of Band Operations, process payment requisitions and purchase orders for various Bands accounts
• Manage the social media presence for the concert and athletic ensemble accounts
• Prepare content calendars, solicit, and create content and media for online and/or print materials, as well as for community outreach and recruitment
• Maintain concert and athletic ensemble web pages, as well as related event-specific pages
• Maintain equipment / asset inventory for guard program

Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.

Qualifications

:

Minimum Hiring Qualifications:

Bachelor''s and one year of admin experience or a high school diploma or GED and five years of Admin experience or a combination of education and experience.

Preferred Hiring Qualifications:

Knowledge of the various Georgia State Bands administrative programs including Airtable, Excel, and Canva.

• Ability and commitment to work with diverse individuals
• Knowledge of the Georgia State University (GSU) campus and university procedures and policies is preferred.
• Excellent organizational and interpersonal skills are required.
• Ability to follow oral and written instructions and to work with supervision and independently is required.

Salary offers will be determined based on the candidate's qualifications in relation to the Minimum Hiring Standards. Candidates earlier in their careers are typically offered salaries closer to the minimum of the hiring range, while those with more advanced or relevant experience may be considered for compensation at or above the hiring range.

College/Business Unit

: College of the Arts

Department: School of Music

Location

: Atlanta Campus

Shift: 8:30am-5:15pm

Salary : $22.00/ per hour

Pay Grade: 15

FLSA Status: Non-Exempt

Job Type: Part-Time (Benefits Eligible)

Job Posting

: 08/11/26, 12:30:44 AM

Closing Date

: 08/25/26, 9:29:00 AM

Special Instructions:

To be fully considered for this position all candidates must submit the following at the time of submission:

• A complete and accurate GSU application, Resume, Cover Letter (Recommended)

Final candidates must provide three professional references.

#LI-KH1

Georgia State University ValuesCOMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better placeINTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value StatementThe University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment OpportunityGeorgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual's race, color, religion, sex, national origin, age, disability,, genetic information, or protected veteran status. Background Check Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students'' and employees'' safety and security.It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University prohibits discrimination on the basis of an individual''s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status.