Administrative Specialist I- General Managers Office

About Us

Tallahassee, a diverse community of nearly 200,000 residents, is the state capital and home to Florida A&M University, Florida State University, and Tallahassee State College. It is known for its national forest, freshwater lakes, and abundant parks and recreational activities. Located in the north-central portion of the state of Florida.

The City, as an organization, has a devoted workforce of approximately 4,000 people who come together to ensure the needs of the community are met through municipal services. These services include Police, Fire, Utilities (electric, gas, water, wastewater, stormwater), Parks and Recreation, Aviation-Tallahassee International Airport, and general municipal services. The City's mission is to be the national leader in the delivery of public service.

The City of Tallahassee's workforce is our communitys lifeblood, we offer diverse career opportunities, a positive work-life balance, competitive compensation, exceptional wellness programs, and comprehensive benefits, all of which position us to be the premier employer of choice for this area.

Apply On Or Before

Apply on or before 11pm on Friday, July 24th, 20206

Department Name

Underground Utilities & Public Infrastructure

Job Specifications

Join a collaborative team where your organizational skills, initiative, and attention to detail help support the departments mission every day. This position provides administrative support to executive leadership and multiple business units, coordinating a variety of confidential projects, records, and operational activities that contribute to efficient, responsive public service.

What Youll Do:

• Support the Underground Utilities & Public Infrastructure (UUPI) General Managers Office and multiple business units by coordinating administrative activities that keep the department running smoothly.
• Prepare and process City Commission agenda items, public records requests, contracts, change orders, purchasing card transactions, and other department documents with accuracy and attention to detail.
• Maintain and update department resources, including the organizational chart, SharePoint site, and Strategic Plan information to ensure employees have access to current and reliable information.
• Welcome visitors, coordinate meetings, manage conference room scheduling, and provide administrative support for special projects, employee events, and departmental initiatives.
• Assist Building Maintenance, Human Resources, and Development & Training with a variety of administrative assignments while maintaining confidentiality and exceptional customer service.
• Promote a safe, collaborative workplace by supporting City values, following safety practices, and serving as a dependable resource for the department.

Employment Status: Full-time

For the complete job specification, listing essential duties and desirable qualifications, go to http://www.talgov.com/employment/hr-job-descriptions.aspx

Minimum Training & Experience

• Bachelors degree in business or public administration or a degree accepted in the field in which the vacancy exists;

OR

• High School diploma or GED;
• Four (4) years of experience of staff or administrative experience

Necessary Special Requirements

• At the department directors discretion, a valid Class E State driver's license may be required for any of the designated positions allocated to this class.

Salary Range

$21.6689 to $58.7999/hourly. Hiring rate generally will not exceed $29.9764/hour.

Benefits Information

For details on benefits available to eligible City employees, visit the City's interactive benefits tool ALEX or review the City's Benefits Summary.

How To Apply

Visit Talgov.com/Employment click on the 'Apply Today' button, then navigate to 'My Job Applications' icon, and create an account. Only online applications will be accepted for this vacancy. Remember, you must complete all sections of the application, including the education and work history section, even if this information is included on your resume.

If you have any questions regarding this position or the application process, please contact the City's Human Resources and Workforce Development Department at 850-891-8214.

Equal Opportunity Employer:

The City of Tallahassee is an Equal Opportunity Employer committed to promoting equity and celebrating diversity. The City of Tallahassee invites applications without regard to an individual's race, color, gender, religion, national origin, age, disability, marital status, pregnancy, sexual orientation, gender identity, veteran status, or any other characteristics protected by law.

Veterans' Preference:

Certain service members and veterans, and the spouses of the service members and veterans, will receive preference and priority, and certain service members may be eligible to receive waivers for postsecondary educational requirements. For information on who may be eligible for Veterans Preference, go to http://floridavets.org/benefits-services/veterans-preference/, or call Human Resources & Workforce Development at (850) 891-8214.To claim Veterans Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Accommodation for Persons with a Disability:

If you require an accommodation, as defined by the Americans with Disabilities Act, please contact the City's ADA Coordinator, in the Office of Diversity & Inclusion, at 850-891-8950 or at TLHADA@talgov.com Monday through Friday, between 8 a.m. and 5 p.m., or TDD 711, at least 48 hours, (excluding weekends and holidays), prior to the application deadline.