Job Description - Administrative Specialist I (26000811)
Job Description
Administrative Specialist I - 26000811
Description
:
Administrative Specialist I
Dean of Students, Student Life
Newton Campus
These are exciting times at the Dean of Students, Student Life Department. We are growing, and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.
Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we have the perfect opportunity for you! We hire great people from a wide variety of educational, career, and personal backgrounds, not just because it is the right thing to do, but because it makes us a stronger team.
The Dean of Students, Student Life department is seeking 1 Administrative Specialist I to join the already awesome team taking the department to the next level of excellence!
The Administrative Coordinator for Dean of Students, Student Life will work on the Newton campus.
WHAT MAKES GSU A GREAT PLACE?
WHAT WILL YOU DO:
The Administrative Coordinator (Newton Campus) will provide support in financial management, task management, student conduct, general office management, and support for the Dean of Students/Student Life office. The ability to multitask in an ever-changing environment while prioritizing the office's needs is essential in this position. The ideal candidate for this job is resourceful, detail-oriented, and a good problem solver. This position reports to the Campus Lead/Director of Student Engagement and supervises
student assistants.
Maintains department budgets and related items by preparing and submitting for timely processing - purchase requisitions, budget transfers, and other expenditures; securing documents such as travel forms, attendance logs, receipts, fliers, and agendas as needed for budget expenditures; utilizing the state purchasing card and processing reports; and performing data entry of detailed budget transactions and reconciling logged expenditures against Georgia State University Budget Reports.
Provides organizational and clerical assistance, which includes greeting visitors, answering telephones, making room reservations, submitting facility work orders, maintaining service contracts on office equipment, maintaining the office supply inventory, and placing supply requests.
Serves as initial customer service agent, ensuring high quality of services, collecting and investigating pertinent facts and complaints, compliments, and challenges; handling complaints within the jurisdiction of the job description and knowledge.
Maintain and enter student conduct records in the associated recording system (Maxient). Ensures accurate documentation of all records in the system.
Assists with campus events and functions related to Student Life. Assists Director and office personal with special projects. Serves and participates on campus and college-wide committees.
Provides support in the area of program development and implementation by reserving rooms; developing advertisements for events, programs, and meetings; purchasing supplies and materials; requesting facility work orders; maintaining service contracts on office equipment; monitoring the office supply inventory; and placing supply requests. Oversees and enforces information board posting policy.
Works closely with registered student organizations (RSOs) and their advisors to ensure proper processing of financial paperwork and efficient program implementation.
Maintain and enter RSO records in the associated recording system (Panther Involvement Network, PIN) to ensure up-to-date supporting documentation of all SAF funding expenditures.
Disclaimer:
This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties or responsibilities outlined in this job requisition may change at the discretion of the employee's direct supervisor.
Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.
Qualifications
:
Minimum Hiring Qualifications:
A Bachelor''s degree and one year of related experience, or a combination of education and experience.
Department: 520000000
Location
: Newton Campus
Shift: 8:30-5:15
Salary : $39,200
FLSA Status: Non-Exempt
Job Posting
: 06/08/26, 11:38:46 PM
Closing Date
: 06/18/26, 9:29:00 AM
Special Instructions:
To be fully considered for this position all candidates must submit the following at the time of submission:
Georgia State University ValuesCOMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better placeINTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value StatementThe University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Equal Employment OpportunityGeorgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual's race, color, religion, sex, national origin, age, disability,, genetic information, or protected veteran status. Background CheckSuccessful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students'' and employees'' safety and security.It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.
Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.
Georgia State University prohibits discrimination on the basis of an individual''s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status.