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Administrative Specialist II

US Tech Solutions, Inc.

Aberdeen, NC

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JOB DETAILS
SALARY
$20–$24.50 Per Hour
JOB TYPE
Temporary, Contractor, Full-time
SKILLS
Administrative Skills, Billing, Business Solutions, Calendar Management, Conference Management, Credit Cards, Data Entry, Data Management, Data Processing, Expense Management, Expense Reports, Expense Tracking, Facilities and Maintenance, File Maintenance, Licensing, Mail Processing, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Onboarding, Payroll Administration, Plan Meetings, Prepare Correspondence, Preventative Maintenance, Procedure Development, Property Maintenance, Reconciliation, Systems Administration/Management, Systems Maintenance, Telephone Skills, Time Management, Travel Planning, Vehicle Fleets
LOCATION
Aberdeen, NC
POSTED
28 days ago
Duration:  36+ Months

Job Description:
  • Will be responsible for the administrative duties in support garage activities for the technicians and supervisors. The WM support team will perform the following duties, but are not limited to:
  • Research, prepare, and process invoices for internal and external service work timely and accurately.
  • Reconcile consolidated vendor accounts and Fleet personnel credit card expenditures in a variety of Expense Management system.
  • Manage the data entry garage employees’ timesheets in MyTime for payroll processing
  • Process the data entry garage employees expense reports for charges incurred n Duke-issued credit cards r direct bill invoices
  • Update service management system (Maxim) with service repairs, work order statuses, coding, licensing/registration/renewal, stem related charges and comments related to each /leased assets and vehicles
  • Assist custodians with vehicles and assets t include preventive maintenance scheduling, licensing/registration (fleet tags, apportion tags), inspection notifications t custodians, and asset reassignment changes
  • Random account code validation for business units, if necessary
  • Facilities request for maintenance and building repairs
  • Support garage supervisors and technicians as needed:
  • Travel arrangements/scheduling
  • Computer and systems support, Portal Q/A
  • onboarding new technicians
  • Mail processing and receiving (internal/external)
  • Conference and meeting scheduling
  • Adhere assistance as needed that has not been defined
Duties:
  • Workers at this level provide administrative support to work groups in the organization.
  • At this level, the worker has developed knowledge and skills through formal training or considerable work experience.
  • This level works within established procedures with a moderate degree of oversight and serves in a non-exempt capacity.
  • Uses business software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentation, agendas, minutes, etc.
  • Receives, screens and directs incoming calls, visitors, mail and e-mail.
  • Maintains files and calendars. Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses.
  • 5+ years' experience.
Education:
  • High School Diploma /GED
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.
 
US Tech Solutions is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
 

About the Company

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US Tech Solutions, Inc.

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