Administrative Specialist II - Circuit Clerk

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County of McLean; IL

Administrative Specialist II - Circuit Clerk

Law & Justice Building

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Department

Circuit Clerk

Location

Law & Justice Building

Position Type

FT Employee

Salary

Requisition

137784

Open Date

02/25/2026

Close Date

Description

Administrative Specialist II - Circuit Clerk

Starting Hourly Rate: $19.5350

Work Schedule: Monday - Friday; 8:00 AM - 4:30 PM (full-time)

Position Summary

Under general supervision, performs a variety of responsible tasks involved in providing clerical support to court users. Duties include, but are not limited to, reviewing/processing electronically filed court documents; maintaining records in filing systems, databases, or spreadsheets; answering a variety of inquiries by telephone or in person. Duties/assignments are performed within established parameters and require the application of established rules and regulations. Work is reviewed by a supervisor periodically for the quality, efficiency, and effectiveness of work performed.

Essential Duties and Responsibilities

• Proofreads, photocopies, and processes public and court paperwork.
• Data entry.
• Files documents electronically and into physical court files.
• Establishes, compiles, maintains, and retrieves specialty computer and/or hard copy files or records.
• Interacts in person and by telephone with the public, attorneys, county staff, and staff of other jurisdictions.
• Prepares statistical reports as assigned.
• Performs other related duties as assigned.
• Regular and prompt attendance.

Knowledge, Skills and Abilities

• Knowledge of English composition, spelling, and grammar.
• Ability to understand and follow oral and written instructions.
• Ability to communicate effectively, both orally and in writing.
• Ability to interact with the public and provide information in a polite and efficient manner.
• Ability to get along with others and work effectively with co-workers.
• Ability to learn rules and procedures and to apply them correctly in varying circumstances.
• Ability to work with and maintain confidential information.
• Ability to multi-task.
• Ability to quickly and accurately make mathematical calculations.
• Skill in alphabetical and/or numerical filing.
• Skill in keyboarding approximately 45 words per minute.
• Legible handwriting.
• Knowledge of and experience with MS Office (Microsoft Word, Excel, Outlook).

Required Qualifications

• High school graduation, or possession of a GED Certificate, including or supplemented with course work in general clerical, or office procedures.
• Experience (1 - 2 years) in a general clerical and/or customer service work related to the functions of the position.
• OR any equivalent combination of education and experience that would provide the above noted knowledge, skills, and abilities.
• Applicants may be required to complete the Circuit Clerk's Clerical Exam and keyboarding test.
• Must pass a pre-employment background investigation to be hired for this position.

Physical Attributes/Demands

The work is light work which requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. Requires mental acuity including the ability to make rational decisions through sound logic and deductive processes, the ability to express ideas by means of the spoken word and possess close visual acuity.

Work Environment

Work is performed in a relatively safe and secure work environment.

Benefits Package

McLean County offers a comprehensive benefits package including:

• Medical, Dental and Vision Insurance
• Medical Member Rewards Program
• Health Savings Account (HSA)
• Flex Spending Account (FSA)
• Dependent Spending Account (DSA)
• Supplemental Insurance: Life, Critical Illness and Accident
• County provided Life Insurance
• Illinois Municipal Retirement Fund (IMRF Pension)
• Paid time off: vacation days, personal days, sick days, holidays
• Identity Protection
• Charitable Giving
• Employee Assistance Program
• Full salary range: $19.53 - $29.89 per hour (upper range reflects a long term career with McLean County)

About McLean County Government

McLean County is the largest county by land area in the state of Illinois with a population of over 172,000. McLean County Government is a fast-moving and dynamic workplace established to locally administer Illinois State laws and serve the community in a variety of ways throughout our multitude of departments. With a $130+ million operating budget, over 800 employees, and an Aa1 Bond Rating, McLean County Government is positioned to maintain and expand its reputation for excellence in local government.

To learn more about all the services McLean County Government provides the community, please visit https://mcleancountyil.gov/. A full list of Departments with a description of their function can be located at https://www.mcleancountyil.gov/8/Departments.

How to Apply

Click "Apply" at the bottom of this post. Please provide a resume and cover letter at time of application.

• If applying through a third-party job board, please fill out an application via McLean County Government's Job Board located at: https://www.mcleancountyil.gov/2068/Jobs

Confidentiality of your application is maintained upon request.

The selection of an individual for this position is at the sole discretion of the McLean County Circuit Clerk.

McLean County participates in the E-Verify, a federal system that confirms employment eligibility by comparing information from your Form I-9 to records with the U.S. Department of Homeland Security and the Social Security Administration. As required by law, all new employees must be verified through this system.

McLean County Government is proud to be an Equal Opportunity Employer.

Exempt : No

Type : FT Employee

Department : Circuit Clerk

Location : 5

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