Administrative Specialist II
Salary
$25.43 - $36.31 Hourly
Location
Duluth, MN
Job Type
Permanent, Full-Time
Job Number
26-130/944-02
Department
Administration
Opening Date
09/01/2026
Closing Date
9/15/2026 11:59 PM Central
Kind of Work
We are seeking a proactive and detail-oriented individual to join our team in a high-level administrative role that supports leadership in St. Louis County. In this fast-paced environment you will be asked to pivot from one task to another while providing a high level of customer service.
The typical schedule for this position is Monday - Friday from 8:00 a.m. - 4:30 p.m. with a 37.5-hour work week. The incumbent may be asked to work 8:30 a.m. - 5:00 p.m. or 9:00 a.m. - 5:30 p.m. once or twice per week.
The salary range reflected above is the normal hiring range for 2026. The full salary range, including longevity pay, is $25.43 - $37.03 per hour.
St. Louis County does not participate in E-Verify. All employees must be continuously authorized to work in the United States, for St. Louis County, on a full-time basis. St. Louis County does not provide sponsorship for employment visas.
Distinguishing Features of Work
An employee in this class performs information processing and constituent service tasks, assists with special projects, and provides administrative support to functions of the County Administrator and County Board members. Duties include supporting continuous improvement projects and County communications; processing correspondence; coordinating appointments and administrative schedules; gathering information on issues and concerns for administrative action; preparing materials for County Board meetings; reviewing and editing drafts of County Board letters; and responding to requests regarding County services. The work is performed under the direction of the County Administrator and assigned supervisory staff.
Work Environment
These work environment factors are general in nature and may vary depending on the specific position being filled. CONSTANT: Near and midrange vision; Hearing close proximity (0-5 feet); and Sit. FREQUENT: Move about; Talk/Speak; Works with others; Works around others; and Customer/Public contact. OCCASIONAL: Lift-Push/pull while stationary up to 10 pounds; Carry-Push/pull while moving about up to 10 pounds; Hearing distance (up to 20 feet); Climb Stairs; Crouch; Kneel; Stand; Twist (waist); Walk; and Works alone. RARE: Lift-Push/pull while stationary up to 20 pounds; and Carry-push/pull while moving about up to 20 pounds.
Selection Process
MINIMUM QUALIFICATIONS (Pass/Fail):
High school diploma or its equivalent.
Four (4) years full-time paid verifiable administrative experience; OR equivalent education and/or experience as determined by the Director of Human Resources and Administration.
Demonstrated ability to operate personal computer-based systems.
Proficiency in operating word processing software.
Ability to type from clear copy at a rate of 40 w.p.m./net.
Possession of a valid driver's license.
Please note: All candidates meeting the minimum requirements will have their application forwarded to the hiring department for review. The hiring department will contact candidates directly regarding interviews.
TENTATIVE RECRUITMENT & SCREENING PROCESS SCHEDULE:
September 2, 2026 - Applicant screening will begin
September 15, 2026 - Application Deadline
Weeks of September 28, 2026, and October 5, 2026 - Interviews to be conducted
ESSENTIAL FUNCTIONS:
The essential functions for this position are listed under the "ILLUSTRATIVE EXAMPLES OF WORK" on the specification, available in the Human Resources Department or online at www.stlouiscountymn.gov/jobdescriptions.
VETERAN PREFERENCE:
If you are eligible to apply for Veterans Preference, please attach to your application a copy of document(s) listed for the option that applies to you:
Please refer to Minnesota Statute 197.455 for additional requirements. Click Here.
PHYSICAL-MEDICAL STANDARDS:
Qualified applicants must be able to perform the essential functions of the position with or without reasonable accommodation. Applicants selected must meet the physical requirements for the position.
DRUG TESTING:
Applicants selected for appointment must take and pass a drug test.
BACKGROUND CHECK:
Applicants selected for appointment to a position with St. Louis County are subject to a background investigation.
EMPLOYMENT ELIGIBILITY VERIFICATION:
All new employees must submit documentation verifying identity and employment eligibility within three days of their first day of employment.
PROBATIONARY PERIOD:
Appointees to the position must successfully complete a twelve-month probationary period prior to being certified for permanent employment.
NON-DISCRIMINATION:
St. Louis County is an equal opportunity and veteran-friendly employer.
Eligible St. Louis County employees earn a competitive salary and benefits package, including:
Benefits are prorated for part-time employees and administered in accordance with the applicable collective bargaining agreement or management compensation plan.
01
Please type or clearly print your name.
02
The information you provide related to your education, training, and experience is subject to verification. I understand that giving false information, failing to accurately represent myself, or not providing required documentation as listed on the job announcement will result in disqualification.
03
Are you legally authorized to work in the United States for St. Louis County?
04
All employees must be continuously authorized to work in the United States. St. Louis County does not provide sponsorship for employment visas, and it does not currently participate in E-Verify. Will you now, or will you in the future, require sponsorship for employment visa status (e.g. H-1B visa status) to work legally for St. Louis County in the United States?
05
Do you have a high school diploma or equivalent?
06
Do you have a valid drivers license?
07
Please indicate below the number of words per minute you can type?
08
Please indicate your proficiency in operating computer based systems and word processing software.
09
What is your software proficiency with social media, websites, word processors, spreadsheets, databases and other software? Please provide examples of how you use them.
10
Administrative Specialists provide high-level clerical support to elected county officials and administrators. The duties are often performed under short deadlines, demanding high accuracy and quick turnaround time. Discuss how your work experiences have prepared you to perform in this type of challenging and oftentimes high-pressure work environment.
11
In this position, you will be drafting, reviewing and providing initial feedback on Board letters and memos about policies and protocols that aid in the decision-making process. Describe your comfort level and ability to review written information, comprehend the purpose of the document, make determinations of completeness, and offer preliminary feedback on information that will be presented to the County Board of Commissioners.
12
Administrative Specialists serve as the first point of contact for constituents who are reaching out to their elected County Commissioner. Sometimes, these contacts and communications are personal and emotional for the constituent depending on the nature of the situation. Briefly describe your work experiences and how you believe you are best qualified to respond to emotional or angry citizens and how you ensure excellent customer service under these types of circumstances.
13
The Administrative Specialist staff is responsible for routine updates and monitoring of assigned content areas of the Countys website and social media accounts. Please discuss your familiarity, comfort level and work experiences (if any) related to social media, web development, and potential forms of content (writing, photography, video).
14
Given the centralized role in county government, our Administrative Specialists are often asked to coordinate various types of events. These functions often involve drafting communications, employee and citizen outreach, and sometimes attending functions on behalf of our county. Please discuss your comfort level in participating in these types of self-directed activities.
15
I certify that my responses to the questions above are true and accurate to the best of my knowledge.
Required Question
Employer St. Louis County, Minnesota
Address 100 N 5th Ave. W., Room 1
Duluth, Minnesota, 55802
Phone 218-726-2422
Website http://www.stlouiscountymn.gov
| Location | Duluth, MN |
| Salary | $25.43–$36.31 Per Hour |
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