Administrative Specialist II- Registrar

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Closing Date:

Type of Position:

Clerical

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:

University of Arkansas Community College at Morrilton

The University of Arkansas Community College at Morrilton (UACCM) is a proud member of the University of Arkansas System. The University of Arkansas System is comprised of land-grant research institutions, a teaching hospital, five community colleges, two schools of law, a presidential school, a residential math and science high school, and an online university, as well as divisions of agriculture, archaeology and criminal justice. These entities exhibit unmatched economic and social impact across the state by providing numerous academic and professional opportunities. Below you will find the details for the position currently available at UACCM including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process please submit a request via Email to: UACCMHRDept@uaccm.edu or by phone at (501) 208-5309 or (501) 977-2016. Applicants are required to submit a separate request for each position in which they have applied.

For general application assistance or if you have questions about a job posting, please contact Human Resources at UACCMHRDept@uaccm.edu or by phone at (501) 208-5309 or (501) 977-2016.

Department:

Registrar

Department's Website:

Summary of Job Duties:

Administrative Specialist II for Registrar's Office works under the supervision of the Registrar and is responsible for providing clerical support to supervisory and professional staff.

CURRENT JOB DUTIES INCLUDE BUT ARE NOT LIMITED TO:

• Works cooperatively with campus faculty, staff, and students to fulfill the Mission of the College.
• Contributes to student success through delivery of quality customer service in all aspects of the student records.
• Ensures security, confidentiality, and safety of student records, in compliance with the Family Educational Rights and Privacy Act (FERPA).
• Responsible for front office duties: answering the main telephone line; greeting students, faculty, staff and visitors; processing transcript requests and student enrollment verification forms.
• Reviews, maintains, scans, and indexes documents generated by the Registrar's Office into electronic filing system.
• Develop and perform quality checks on storage of student data to ensure accuracy and efficiency of scanned documents. (Update all FERPA forms that expire each July 31st and change to "Inactive".
• Processes student name change forms, update names in Docubase, and forward information to the appropriate offices.
• Orders office supplies for the Registrar's Office and maintains supply inventory.
• Assists Assistant Registrar by creating graduation check files and running transcripts for the graduation checkout process.
• Assists in assigning and removing student holds, as assigned by the Registrar.
• Corrects and maintains a procedure's manual for front office operations in the Registrar's Office.
• Works each Grad Fair, Grad Fest and Commencement Ceremony, and helps distribute graduation awards to students by mail or in person.
• Helps with providing training and/or guidance for extra labor and work-study positions.
• Upon acceptance, pulls new and readmitted student information from the admissions module to the registration module, adding an excepted date, notifying Academic Advising for student's entry into Appointment Plus system, and coding their initial residency in preparation for enrollment.
• Performs other duties as assigned.

The successful candidate must have a commitment to working cooperatively with all campus personnel to fulfill the Mission of UACCM and have the ability to deliver quality customer services.

KNOWLEDGE, SKILLS, AND ABILITIES

• Able to communicate effectively both orally and in writing to individuals and large groups.
• Proficient in the use of computer software and applications, such as but not limited to, Microsoft Word, Excel, PowerPoint, Outlook, and Access.
• Knowledge of office management principles, methods, and procedures.
• Able to perform basic research, analyze information and prepare reports in a logical and informative manner.
• Able to problem solve, organize and prioritize work, multi-task, and be flexible and accepting of change.
• Able to work independently and cooperatively with a team to achieve the mission/goal.
• Able to work effectively and cooperatively with people of various cultural backgrounds.

All employees at UACCM must have a commitment to work cooperatively with all campus personnel to fulfill the Mission of UACCM and have the ability to deliver quality customer services.

Qualifications:

MINIMUM QUALIFICATIONS:

• The formal education equivalent of a high school diploma

PREFERRED QUALIFICATIONS:

• Two years of specialized training in general office work, including one year of records management, student registration or related area.

Some or all of these minimum requirements may be substituted with other job-related experience and/or education upon approval of the Chancellor.

This position is subject to a pre-employment background check. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Additional Information:

Salary Information:

$27,000 to $30,000 Commensurate with education and experience.

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s)

Optional Documents:

Special Instructions to Applicants:

Please submit all required application documents to be considered for the position.

Recruitment Contact Information:

Brandi Tripp, Registrar

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Child Maltreatment, Criminal Background Check, Motor Vehicle Reports Check, Sex Offender Registry

The University of Arkansas Community College at Morrilton (UACCM) is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check, sex offender registry check, and drug screen. For certain positions, there may also be a financial (credit) background check and/or a Motor Vehicle Registry (MVR) check. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Hearing, Sitting, Talking

Frequent Physical Activity:

Manipulate items with fingers, including keyboarding, Standing, Walking

Occasional Physical Activity:

Feeling, Lifting, Reaching, Repetitive Motion

Benefits Eligible:

Yes